Personnel Information System

About PIS
The Personnel Information system is a Computer

based system for maintenance of the Service Registers of individuals in an organization.

The details pertaining to personnel, postings,

qualifications, departmental tests passed, training attended, family details etc are stored in this system. individuals or on collective information grouped by certain categories namely designation, retirement, length of service, place of working etc

Retrieval of information is possible based on any

Main Objectives
To provide valuable information of employees to the Human Resource

Department

To keep track of the joining and leaving of the employees To categorize all the employees of the organization To view the salary details as and when required by the top-level

management in the organization

To maintain the joining and appraisal dates of the employees that helps the

HRD to promote/demote the employees on time according to their performances within the organization the top level management

To generate various important reports that provide valuable information to

Various Fields:
The personnel System is categorized as 14 modules namely Personal Address Postings Qualification Trainings attended Family Nominations Loans Disciplinary Action & Punishment Properties Leave LTC Previous Employment Daily Attendance

User Levels
Three Levels of users are defined in this system. An Individual User - able to view his information. Administrative User - access to all the users of that

Department.
The Super User - access to all the users of all the

Departments.

Individual User

Administration and Super User

Software used for PIS

PIM application Chandler Evolution etm Haystack OpenIRIS org-mode Kontact Mozilla Calendar Project Spicebird Agender Osmo ical Platform(s) Linux, Mac OS X, Microsoft Windows Linux, Microsoft Windows,[1] Unix,GNOME Linux, Microsoft Windows, Unix, Mac OS X, KDE all operating systems with POSIX andJava Microsoft Windows Cross-platform Linux, Microsoft Windows, Unix, Mac OS X, KDE Linux, OpenSolaris, Solaris, Mac OS X, Microsoft Windows, OS/2 Cross-platform Cross-platform All POSIX (Linux/BSD/UNIX-like OSes) Cross-platform

Advantage
Workflow based form submission

Integration with Leave Module

Real time availability of updated employee data Accuracy

Convenient to use all kind of user

Export of reports in various formats such as RTF,

HTML, Excel, Lotus, Word Document, etc.

Disadvantage
Difficult to maintain

System dependent
Limited functionality, by design Information overload for some managers

Benefits hard to quantify

High implementation costs System may become slow, large, and hard to manage

Need good internal processes for data management

May lead to less reliable and less secure data

Thank You