Step 1: Create the Plan (contd)

Example of CC and IO plan upload templates:

The CC and IO templates are very similar, the only difference is the title of the template and the field title on line 4. Enter the header data:
Version: enter the relevant version (1 or 0) Period: From = 1 To = 12 Fiscal year: enter the year for which you are planning (i.e. 2008) Cost center: your cost center or in the case of the IO plan upload Internal order: your internal order

Enter the detail data:

Cost element: a valid cost element Total planned costs: your amounts (remember to enter Action: * (asterisk) Distribution key: a valid distribution key (i.e. 1)

negative for revenues; i.e. -1500)

Step 1: Create the Plan (contd)

Example of finalized Cost Center plan Excel spreadsheet:
Notice revenue amounts have a minus sign in front of them, and that when entering planned cost amount, no decimal, comma, or dollar sign is used.

NOTE: Revise numbers and save spreadsheet as an Excel document as many times as necessary, until the plans have been finalized. Dont include any totals in the spreadsheet.
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Step 2: Create the Upload File(s)

When ready to upload the data, save the final version of the spreadsheet as a Text (Tab delimited) file (*.txt). Only text files will be uploaded to SAP. In other words, any file with an .xls suffix will not be uploaded to SAP.

If you wish to upload plans for multiple cost centers/internal orders, save all the text files into a single directory (folder). It is okay to mix .xls and .txt files in the directory; again, the upload program will look at the text files (.txt) only.

Step 2: Create the Upload File(s) (contd)

When saving an Excel document as a Text (Tab delimited) file (.txt), the following message will appear.

Click on Yes button NOTE: To view the Text file, remember to change the files of type to All Files.

Step 3: Upload File(s) into SAP

The SAP menu path to upload CC plan files is as follows: Accounting >> Controlling >> Cost Center Accounting >> Planning >> Cost and Activity Inputs >> Change Transaction code: KPO6 The SAP menu path to upload IO plan files is as follows: Accounting >> Controlling >> Internal Orders >> Planning >> Cost and Activity Inputs >> Change Transaction code: KPF6
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Step 3: Upload File(s) into SAP (contd)

After clicking on Change, this pop-up box may appear.

If the Planner profile isnt populated with ZUOFT-1, either type it in the field or click on the match code button to make this list appear and click on ZUOFT-1.
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Step 3: Upload File(s) into SAP (contd)

Once on the Change page, youll need to choose the appropriate variant Click on: Extras>>Excel planning>>Upload

Step 3: Upload File(s) into SAP (contd)

It is important to use one of the pre-defined variants. Click on the variant icon. The following window will appear. Chose the variant that reflects the appropriate upload

Step 3: Upload File(s) into SAP (contd)

As you can see from the previous slide, there are 4 variants available:
1. If you have saved plans for multiple cost centers into a single directory (folder), and would like to upload all the plans, choose: UPLOAD CC DIR (Upload CC plan directory) 2. If you are uploading plans for a single cost center, choose: UPLOAD CC PLAN (Upload plan - single cost ctr) 3 & 4. If you are uploading plans for Internal Orders, depending on whether uploading for a single or multiple internal orders choose either: UPLOAD IO DIR (Upload IO plan directory) UPLOAD IO PLAN (Upload plan - single int order)
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Step 3: Upload File(s) into SAP (contd)

After clicking on the appropriate variant, a screen similar to the one below will appear. In Path or file field, enter your own path + file name, or click on the match code button to browse your drives for your file (this process is similar to attaching a file to an email).

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Step 3: Upload File(s) into SAP (contd)

2. Once you have attached the correct file, click on the Execute icon to upload the plans.

1. Ensure the appropriate Decimal notation and Separator in CSV files radio buttons are chosen.

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Step 3: Upload File(s) into SAP (contd)

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