Overview of Oracle E-Business Suite R12 Financials, Purchasing and HRMS for NRTC

By: Sandhya Prakash,Murtuza Kadiyani and Mohit Monga

Our Understanding
NRTC Fruit and Vegetables Whole sellers. 35 Years in business. Family Run Business. Global Suppliers. Major Market Share. 400 Employees. Currently Using FOCUS ERP Looking for Centralized,Scaleble, Integrated and enterprise resource Planning Software.

Objectives
1. Overview of the Basic features of Oracle Financials 2. Oracle Business Flows 3. Integration between Various Modules

Contents
1. 2. 3. 4. 5. 6. 7. Oracle Purchasing. Oracle Payables. Oracle Fixed Assets. Oracle Cash Management. Oracle Receivables. Oracle Inventory. Oracle General Ledger.

Procure To Pay Overview

Oracle Purchasing

Oracle Purchasing

Key Features
Professional Buyers Work center Multi-organization access control Tolerance based auto-approvals Support for Complex workflows Support for Multiple currencies Aggregate demand across organizations and define centralized global agreements that can be used by multiple organizations

Procure To Pay Overview

Demand Source

Purchase requisition

Request for quote (RFQ)

Supplier

Quotation

Order

Receive

Enter

Pay

Purchase order

Receipts

Invoice

Integration

Payables Overview
4.Approve Invoice / expense 3.Check entitlements of employee 3.Auto funds check and PO/GRN/ Inspection check by system 2.Receive and enter employee or petty cash expense

1.Receive and enter Supplier Invoice

8.Accounting entries passed automatically. Tax entries created automatically 9.Supplier checks payment status 5.Check funds required and payment terms 6.Create list of suppliers / employees to be paid 7. Print cheques automatically and send to supplier

Key Features
Supplier Management Invoices
Recurring Invoices, Invoice Approval, Duplicate Invoices, Distribution Sets, Debit/Credit Notes, Advances, Payment Scheduling, Online Inquiry & Exception Reporting

PO Matching Web Employee Integration Payments

Multiple Payment Methods, Check Printing, Payment Batches

Accounting Controls
Gain/Loss Calculations, MRC,

Invoices: Overview
Batch invoices Enter invoice

Optionally match to PO or receipt

Approve invoice

View invoice

Receive invoices in the mail Create accounting

A/P 100,000 60,000 10,000 30,000

Pay invoice

File invoice

Expense Reporting Process

Employee creates expense report Manager approves report Accounts Payables department approves report Approved: Creates payment; notifies employee

Payables

Internet Expenses Rejected: Workflow notifies employee Adjusted: Creates payment; notifies employee

Payables Integration

Purchasing/ iProcurement Receivables

Cash Management

Projects

Payables

Assets

Payments

iSupplier Portal

Payables Integration (Cont.)

Human Resources

General Ledger

Payables

Inventory Property Manger

iExpense

Oracle Fixed Assets

1.Purchase Assets

3.Record Asset Details: Record No,Life, Depreciation Rule

4.Record Asset Location, associate with dept & employee

2.Build Assets

6.Transfer Assets Revalue Assets

5.Associate Assets with multiple books eg Tax book, Corporate book

9.Accounting Entries passed automatically

7.Depreciate assets as per requirement

8.Retire Assets Calculate Gain/Loss

Key Features
Calculating depreciation through various method Physical inventory Automatic calculation of retirement gain or loss Flexible categorization of assets Addition, splitting and merging of assets Assets revaluation Assets transfers Assets adjustments Depreciation forecast What if kind of depreciation calculation

Oracle Cash Management

Purchase Orders 2.Pay Suppliers and employees Accounts Payable

1. Receive payment from customer

4.Reconcile Transactions General Ledger

5. Information automatically available for an enterprise wide cash forecast

3.Receive Statement from banks

Accounts Receivable

Order Entry

Key Features
Manage and control your cash cycle Upload and reconcile bank statements Forecast your cash needs Transfer funds between bank accounts Manage Bank, Bank Branch, and Bank Account information

Integration

Oracle Cash Management

Oracle Oracle Payables Payroll

Oracle Receivables

Oracle General Ledger

Oracle Receivables
1.Invoice generated automatically and sent to customer 9.Accounting entries passed automatically 8. Deposit payment and reconcile with bank

Customer 2.Run aging and customer analysis reports 4. Call up customer Record calls in the system 3. Get notification if due date of payment exceeded Apply credit holds if Required

5.Automatically generate followup letters, statements & calculate finance charges

6. Receive Payment

7.Automatically apply payment based on application rules

Key Features
Customer Management Invoicing
Revenue/Invoicing Rules, Debit/Credit Memos, Auto accounting, Inquiries, Recurring Invoices, Consolidated Billing

Collections
Call Recording, Statements/Dunning, Aging, Inquiries, Drilldowns

Cash Applications
Application Rules, Mass Apply, Cross Currency, Bank Remittances, Bills of Exchange, Gains/Losses

Reporting/Controls
Disputes, Agings, Key Indicators, Credit Checks

Oracle Inventory

With Oracle Inventory Management you can improve inventory visibility, reduce inventory levels and control inventory operations. All of your material in each line of business and stage of the inventory lifecycle can be tracked in a single system. Increased transparency will reduce the need for local buffer stocks, and inventory will be located where it previously wasnt known to exist.

Oracle Inventory

Key Features
Track inventory balances and availability across the enterprise in multiple units of measures Track product genealogy and transaction history Leverage flexible replenishment mechanisms Reconcile inventory balances with Physical Counts and Cycle counts Flexibly define control and capture lot and serial attributes Reserve demand to any expected supply

Oracle General Ledger

Other Subledgers

Manufacturing
Customer Relationship Management Oracle General Ledger

Projects

Oracle Financials Human Resources Management

Oracle General Ledger

Other Subledgers

Review

Edit
Record

General Ledger

Analyze, Correct, and Adjust

Key Features
Oracle General Ledger is a comprehensive financial management solution that enables you to: Record and Review Accounting Information Import data from subsidiary ledgers, or enter journals to record actual or budget transactions directly into Oracle General Ledger. Enter encumbrance journals to track encumbrances through the purchase process and to control spending against budgeted amounts. Review account balances online or through reports. Analyze, correct, and adjust accounting information. Correct actual, budget, and encumbrance information. Revalue and translate balances denominated in foreign currencies. Consolidate balances from multiple ledgers. Analyze Accounting Information Integrate Oracle General Ledger with Oracle Enterprise Planning and Budgeting, Oracle Discoverer, or Web Applications Desktop Integrator to simplify the budgeting and forecasting process. Quickly prepare what if analyses and pro forma reports.

Integrating Journal Entries in Oracle e-Business

Inventory

Purchasing

WIP

Receivables

Cost Management
General Ledger

Payables

Payroll

Projects

Assets

Global Intercompany System

Advanced Global Intercompany System

Address the Top Barrier to a Fast Close
Advanced Global Intercompany System

Web UI

Subledger Invoices & Documents

Open Interfaces / API Generate subledger invoices Control transaction entry with Intercompany Calendar Fully Configurable Approval Rules Flexible Security Model Centrally defined Intercompany Accounts Online Reconciliation Reporting

Excel (Web ADI)

XML Publisher Reports

Dr

Cr

General Ledger

Subledger Accounting

Receivables

Payables

Consolidation
With Oracle General Ledger, you can consolidate any number of subsidiaries that use different ledgers, even those with different charts of accounts, currencies, and calendars
Subsidiary 1 Subsidiary 2 Subsidiary 3

Run Consolidation Parent

Oracle E-Business Suite

Human Resource Management System

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Oracle E-Business Suite

CRM Sales Marketing Field Sales Online Mobile Field Sales Sales Compensation Service MRO Contracts Telephony Manager Middleware Internet Commerce Server Web Customers Human Resources Human Resources Payroll Training Administration Time Management Advanced Benefits HR Self-service Business Intelligence Strategic Enterprise Management Activity Based Management Balanced Scorecard
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Supply Chain Management Order Entry Purchasing Product Configurator Supplier Scheduling Supply Chain Planning Inventory Web Suppliers

CRM

Supply Chain Management Manufacturing

Human Resources

Manufacturing Engineering Bills of Material Master Scheduling/MRP Capacity Work in Process Quality Cost Management Process Manufacturing Project Manufacturing Flow Manufacturing RHYTHM Factory Planning RHYTHM Advanced Scheduling

Finance
Projects Applied Technology Projects Project Costing Project Billing Project Time & Expense Activity Management Gateway Project Connect Project Analysis Collection Pack Applied Technology Business Intelligence System Apps Data Warehouse Workflow Alert EDI Gateway Finance General Ledger Financial Analyzer Cash Management Payables Receivables Fixed Assets Web Purchasing Web Expenses

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Human Resource Management System

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Insight around the next generation of HR

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Market & Value Drivers

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Align Talent with Objectives

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How Oracle HRMS Can Help

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Oracle: An Integrated HRMS Solution

Managers

Employees EASY ANSWERS

Executives

Payroll Processes

Recruitment & New Hiring ORACLE HRMS Competency-Driven Enterprise

Training & Development

Performance Management Compensation & Benefits

Career Management

Business Intelligence System

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Questions and Answers