Time Management

Time Management

WHAT IS TIME MANAGEMENT

TIME MANAGEMENT IS THE ABILITY TO ARRANGE, ORGANIZE, SCHEDULE AND BUDGET ONES TIME FOR THE PURPOSE OF GENERATING MORE EFFECTIVE WORK AND PRODUCTIVITY. TIME MANAGEMENT IS MORE ABOUT SELF-MANAGEMENT. IT IS THE ABILITY TO MANAGE ONES SELF WITHIN A GIVEN TIME.
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Benefits of time management

Develops responsibility.

Leads to effective learning.

Results in achieving goals and efficiency

gains.
Greater productivity. Prepares them for the working world.

Promotes better health.

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Obstacles to effective time management

Unclear objectives Disorganization Inability to say no
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Obstacles to effective time management

TIME WASTERS (too much TV, video games, too much sleep, web surfing, unimportant phone calls and texts, idle conversations, prolonged snack time, gossiping, unexpected visitors, meetings without agenda, escape activities. PROCRASTINATION (due to unpleasant tasks, complex projects, fear of failure, lack of interest, perfectionism, Time Management distraction and lack of focus.

Obstacles to effective time management

Interruptions Too many things at once (overload) Stress and fatigue All work and no play
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What can we do?

Recognize that obstacles exist

Identify them
Employ strategies to overcome
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STRATEGIES TO OVERCOME OBSTACLES

1. Set goals
Specific Measurable

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Set goals
Specific Measurable Achievable Realistic Time-based
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2. PRIORITIZE
The Student Time Management Matrix
URGENT
I M P O R T A N T

NOT URGENT
II Reading lecture notes Personal development Planned study Exercise and health Planning your time/setting goals Go on a date with a friend Call home or send text message IV Trivia Some phone calls Excessive TV or surfing the net Time wasters Become absorbed in escape 10 activities

I Looming assignment deadlines Crises/Emergencies Cramming for exams Work on project due today Last minute preparations Emergency meetings(organization) III Text messages and phone calls Many interruptions Some popular activities Some meetings Engage in idle conversations

N O T

I M P O R T Time Management A N T

Prioritize
Do Delegate Delay Delete

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Prioritize

1. Address the urgent 2. Accomplish what you can early 3. Attach deadlines to things you delay

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3. Organize
Use time saving tools:appointment calendars, to do lists, e-mails, file folders, etc. Use your appointment calendar for everything, including listing study time. Use to do lists for both long-term and for each day and week, and tick each task off. Have an organized workplace (dont waste time looking for your work. Time Management

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4. Learn when to say NO

You cant do everything Dont undertake things you cant complete Remain consistent to your goals
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5. Use your waiting time

On public transportation At the doctors office Waiting for somebody you have to meet When you are early When you are paying bills
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Use your waiting time

Study lessons

Read, review notes

Make important phone calls or send impt text messages.

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Letters or memos Read books

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6.Concentrate on the task at hand

Focus on your goal Tune out interruptions

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6. Consider your personal prime time

Morning? Evening? Late night?

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7. Celebrate your success

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STRATEGIES FOR EFFECTIVE TIME MANAGEMENT

Spend time in planning and organizing Set goals. Prioritize Use a to do list Be flexible Consider your personal prime time
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STRATEGIES FOR EFFECTIVE TIME MANAGEMENT

Delegate tasks to somebody who has the time and expertise. Dont over commit. Learn to say NO. Dont procrastinate. Just do it. Do the most important task first. Reward yourself when you accomplish the task you set out to do.
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The Big Rocks of Life

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