You are on page 1of 23

DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : N. Ramachandra Reddy
Designation : Head of CCP
Branch : DCCP
Institute : G.P.W; Warangal
Year/Semester : DCCP I YEAR
Subject Code : 104 Business Organization
Topic : Raising the Capital for Joint Stock
Company
Duration : 50 Mts
Sub Topic : Meetings
Teaching Aids : PPT, Pictures, Animations

CCP104.71 1
Objectives

 On completion of this period, the student will be able to


know
 Different types of shareholders meetings.

CCP104.71 2
Recap
 Forfeiture of Shares
 Re-allotment of Shares

CCP104.71 3
Company management :

 The actual management of the company is


carried on by the elected representatives of the
owners called Board of Directors
 The Board of Directors is the top administrative
component or organization of the company
 The Board of Directors may sometimes appoint
an executive committee
CCP104.71 4
 The directors may be appointed on whole time
or on part time
 The part time directors are those who were
associated with a number of companies in this
capacity
 Apart from this one or more whole time directors
and other top officials may serve as the chief
executive body of the management
 Managing Director and Managers, who receive,
instructions from the Board pass on the same to
other executives in charge of various
departments
 Such as production, sales, accounts, personnel
etc

CCP104.71 5
Company meetings :

 A company is an artificial person created by law


 Its affairs have to be managed by the collective will of
the shareholders or directors as the case may be
 No individual shareholder or director can decide the
manner of managing the company’s activities
 The shareholders as a body and directors elected by
them have to arrive at an understanding

CCP104.71 6
 The collective will of the company is expressed at the
respective meetings of shareholders or directors
 Company Meetings are defined as
The assembly of two or more persons for exchange of their
views and suggestions on matters of business
significance to the company.
 It is the corporate gathering of members of the company
organization ofBoard of Directors on a specific day, time
and place to discuss and decide the specific issues
 If the meeting is called for shareholders, it is called General
Meeting and if the meeting is convened for directors, Then it
Is known as Board Meeting

CCP104.71 7
Importance of meetings

A. Meetings are important aspect of company


management
B. The decisions will be taken at the meetings on the
basis of managerial planning, business operations and
administrative action
C. Provide an opportunity to the members to give out their
views and know the progress and prospects of the
company

CCP104.71 8
 C. Facilitate the taking of decisions in a democratic
manner

 D. Ensure fulfillment of objectives of the company


through proper exercise of powers

 E. The company law has made it compulsory for holding


the meeting of shareholders at least once a year

 F. Board Meetings are to be held at periodical intervals


to consider day to day administrative matters

CCP104.71 9
Essentials of a valid meeting
 Any meeting whether of shareholders or Board of
Directors has to fulfill certain conditions without which
the decisions taken at such meetings will not be valid
 Mere assembling of a few or more members will not
constitute a valid meeting
 Meetings are to be duly convened and constituted and
follow a set of rules and procedures to take up any
matter for discussion or decision
 The conditions essential for a regular and legally tenable
meeting are given below

CCP104.71 10
Essential conditions for a meeting

 I. Notice – Convening the meeting

 II. Agenda – Items to be discussed at the meeting

 III. Quorum - Minimum number of members to

constitute a meeting

 Iv. Presiding over the meeting and guide the order of

discussion and other deliberations

CCP104.71 11
 V. Motions – Proposals placed for purview of the
meeting
 VI. Resolutions – Motions passed at the meeting with
requisite majority
 VII. Method of Voting – Ascertaining the sense of the
meeting
 VIII. Minutes – Recording of the proceedings and
Resolutions.

CCP104.71 12
Kinds of company meetings

 Company meetings are held as per the requirements of

Indian companies Act to conduct the affairs of the

company’s business and allied activities

 A Joint-stock company is managed as per the decisions

collectively taken by conducting meetings of the

shareholders and directors


CCP104.71 13
A company conducts the following three kinds of

meetings For shareholders.

They are:

1) Statutory Meeting

2) Annual General Meeting

3) Extra-ordinary General Meeting.

CCP104.71 14
COMPANY MEETINGS
General Meetings Directors Meetings
Statutory Meeting Board Meeting
Annual General Meeting Committee of Directors Meetin
Extra-ordinary Meeting

CCP104.71 15
Summary

 The actual management of the company is carried


on by the Board of Directors
 The collective will of the company is expressed at
the respective meetings of shareholders or directors
 If he meeting is called for shareholders, it is called
General Meeting and if the meeting is convened for
directors, then it is known as Board Meeting
 There are three types of shareholders meetings

CCP104.71 16
Quiz

CCP104.71 17
1. Quorum means

b) Maximum number of members

c) Minimum number of members

d) Both

e) None

CCP104.71 18
2. Agenda means

a) Proposals place for purview of the meeting

b) Convening the meeting

c) Recording the Proceedings and resolutions

d) Items to be discussed at the meeting

CCP104.71 19
3. The actual management of the company is

carried on by the

a) Secretary

b) Manager

c) Board of Directors

d) None of the above

CCP104.71 20
4. Shareholders Meeting is also called as

a) Board Meeting

b) Committee of Directors Meeting

c) General Meeting

d) None of the above

CCP104.71 21
Frequently asked questions

1) List out the different kinds of company meetings


2) Write short notes on

a) Quorum

b) Agenda

c) Minutes

CCP104.71 22
Assignment

1) List out the different kinds of Shareholders Meetings

2) List out the different kinds of Directors Meetings

3) Write short notes on

a) Notice

b) Motions

c) Resolutions

CCP104.71 23