DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : N. Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : G.P.W., Nellore
Year/Semester : III Semester
Subject : Computer Packages
Sub.Code : CCP305
Topic : Ms-Excel
Duration : 50 min.
Sub-Topic : Building of a spreadsheet
Teaching Aids : Ppt, Animations, Pictures

CCP305.3 1
Objectives
On completion of this period, you would be able to

 Define Spreadsheet

 Describe Excel window

 Different toolbars

CCP305.3 2
Recap

 Discussed Features of spreadsheet

 Features of Ms-Excel
 Applications of Ms-Excel

CCP305.3 3
Definition of Spreadsheet

 Also called as Work sheet

 Just like a paper
 Made of rows and columns where data can be
entered.
 It can be used as a substitute for manual
calculation done with paper,pencil,eraser and
calculator

CCP305.3 4
 Excel Window Formula Bar
Row Column

Current Cell

Sheet Tab
CCP305.3 5
Different Tool bars

Tool Bars Menu CCP305.3 6

Frequently used Toolbars

Some of the frequently used Tool bars

 Standard Tool bar
 Formatting Tool bar
 Drawing Tool bar

CCP305.3 7
 Standard Tool Bar Zoom Control
New
Save Spell check Format Painter Sort Ascending
Print Copy
Auto Sum

Paste Sort
Open
Redo Descending
E-mail Cut Paste Function
Undo
Print preview Help
Chart Wizard
Hyper Link
Drawing

CCP305.3 8
Functions of Standard Tool bar

 New - Creates New File

 Open - Opens an existing file
 Save - Saves the current file
 E-Mail - Sends the contents of the work

sheet as E-mail
 Print - Prints the active file

CCP305.3 9
 Print Preview - It shows how file look when you
print it
 Spelling - Checks the Spelling in the active
file
 Cut - Cuts the selection and puts it on
the clipboard
 Paste - Inserts the clipboard contents at
the insertion point
 Copy - Copies the selection and puts it on
the clipboard
CCP305.3 10
 Format Painter - Copies the formatting of the
selection to a specified location
 Undo - Reverses certain last
commands
 Redo - Reverses the action of the
undo
command
 Insert Hyperlink - Displays the destination object,
document or page

CCP305.3 11
 Auto Sum - Adds numbers automatically with
sum function
 Paste Function - Displays list of functions
 Sort Ascending - Sorts the items in order from
lowest to highest number or
alphabet
 Sort Descending - Sorts the items in order from
highest to lowest number or
alphabet

CCP305.3 12
 Chart Wizard - Starts the Chart Wizard helps to create a
chart
 Drawing - Shows or hides the Drawing Toolbar
 Zoom Control - Scales the editing view (Zoom)
 Help - Provides help topics and tips

CCP305.3 13
 Summary

 Discussed about the definition of

spreadsheet
 Described the Excel Window
 Different toolbars and the functions of
standard toolbar

CCP305.3 14
QUIZ

1. Auto-sum function available in

a) Formatting toolbar
b) Standard toolbar
c) Drawing toolbar
d) None of the above

CCP305.3 15
2. Paste is used to insert the clipboard contents at the
insertion point
a) True
b) False
c) Cannot say

CCP305.3 16
Frequently asked questions

1. Describe the Excel window

2. Define the spread sheet
3. Explain the functions of standard tool bar

CCP305.3 17
Assignment

1. Open the Excel window and observe various

functions in standard toolbar

CCP305.3 18
Thank you

CCP305.3 19