DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH

Name : A. Kondaiah swamy

Designation : Lecturer
Branch : Commercial and Computer
Year/Semester Practice
Subject : IV semester
Subject Code : Business Correspondence
Topic : CCP-404(7/8)
: Confirmation,Execution and
Cancellation of Order
Duration
: 50 Mts
Sub Topic
: Drafting a letter of Execution of
Order
Teaching Aids
: PPT, ANIMATIONS

CCP404.19 1
OBJECTIVES

On completion of this period, you would able

to
 Draft the Letter of Execution of Order

CCP404.19 2
RECAP

 Execution of order means supplying the goods as

per the Order.
 After receiving the order from the buyer, the seller
should make arrangements to despatch the goods.
 The seller should supply the goods exactly as per the
order.

CCP404.19 3
 Contd..

 In a letter of execution of order. the information

relating to time of delivery, mode of transport ,
mode of payment will be communicated to the
buyer in writing.

 While sending a letter of execution of order, an

invoice should be enclosed.

CCP404.19 4
 Letter of execution of order – Important
points:

 Seller should thank buyer for his/her order.

 No and date of Order mentioned in Opening sentences.
 Date and mode of despatch of the goods (i.e, whether by
post, goods train or lorry transport etc.) should be
mentioned.

CCP404.19 5
 Contd..

 Particulars of goods like quantity, brand name etc.,

should clearly be mentioned.
 The mode of payment should be indicated.
 Mention the details of documents enclosed with the
letter of execution of order.
 In case the documents are sent through Bank, specific
mention of the bank should be noted.

CCP404.19 6
 Contd..

 Mention about the special features of

consignment. For example, “Each sewing
machine has been tested again and again and
carries five years’ warranty.
 Mention other important details if any,

In the closing Para

 Express the hope that the goods will satisfy the
buyer.
 Make a request for further orders.

CCP404.19 7
Contents of Letter

 Name of the Seller’s Organization and its full address.

 Date and Letter No.
 Suitable Salutation and Greeting.
 Body of letter (divided into paragraphs as per subject)

CCP404.19 8
 Contd..

 Suitable Complimentary close i.e., Yours faithfully,

Yours sincerely etc.,

 The signature of the sender

 The signature should be followed by the name of

the sender

 In ‘Enclosures Column, the details of the

enclosures should be mentioned.

CCP404.19 9
Specimen letter of execution of order
ARAVIND CARPET HOUSE
Patel Road,
Dilsukhnagar,
Hyderabad.
Lr.No.14/2008. Dated 15.2.2008.
To
M/s Ganesh Carpets House,
Gandhi Nagar,
Visakhapatnam.

CCP404.19 10
 Contd..
Dear Sirs,

Thank you for your Order, dated 10th February

2008. The Silk carpets ordered by you, have been
despatched through Navata Transport and the goods
reach you a week. Copy of invoice of Rs.1,50,000/- and
Lorry Receipt are enclosed herewith.
We hope that the goods will meet your needs. We
assure that any further orders will receive our best care
and attention.
Please send the payment within one week from the
date of receipt of goods.

CCP404.19 11
 Contd..

We hope to have the pleasure of further

orders from you.

Thanking you,
Yours sincerely,
for Aravind Carpet House,

Sales Manager
Enclosures:
 Invoice
 Lorry Receipt

CCP404.19 12
SUMMARY
In a letter of execution of order, the following
points should be noted:
2. Thank the party for placing order.
3. Particulars of goods like quantity, brand etc., should
clearly be noted in serial number.
4. The date and manner of the dispatch of the goods
should be mentioned.

CCP404.19 13
 Contd..

 The mode of payment should be indicated.

 A copy of invoice and L.R/R.R should be enclosed with
this letter.
 In the last Para, an expression of hope to be made
stating the goods will satisfy the buyer.
 Make a request for further Orders.

CCP404.19 14
QUIZ
1. A Letter of Execution Order is sent by
b) Seller
c) Buyer
d) Creditor
e) None

Ans: 1 - A

CCP404.19 15
QUIZ
2. A letter of execution of order is sent in response to a
b) Letter of quotation
c) Letter of Order
d) Letter of enquiry
e) None

Ans: 2 - B

CCP404.19 16
Frequently Asked Questions :
1. You have received an order from the M/s Teja
Electricals, Hyderabad for supply of 100 Nos. of Orient
Ceiling Fans. Write a letter informing that the ordered
items have been despatched through Navata Transport
and reach them within a week.

3. You have received an order from M/s Geethanjali

Enterprises,Tenali. Intimate them that you are taking
every step to execute the order within a week. A
request for payment withinin 10 days after delivery,
may be made.

CCP404.19 17