The Organization

By
Masood Sadiq
14N2-108011
 Learning objectives
• Define the organization
• Organizational dynamics
• Define Structure & types
• Types of organization
• Quality organization
• Organizational change
• Managing change
 What is Organization
 Different with respect to
management
 Group/Collection of people
 Defined relationship to each other
 Defined responsibilities and task
 What is Organization
 The task all lead to achievement of a
common aim

DFINATION

“ A collection of people, groups,

individuals who have defined tasks
and responsibilities to achieve a
common goal ”
Organizational dynamics
 Dynamic feedback system
 Creating condition to learn and
develop
 Staff will take action based on past
experience
Willing to experiment, learning from
new experiences
Obeyed orders either out of fear or
blind loyalty
Organizational dynamics
 Manager must create an open
questioning environment
 Tight rules implemented
 Rule breakers are punished
 Minimize wastage by re-use of
technology
 Overlaps in markets are eliminated
 Motivate to act in the best interest
of organization
 Organization structures
 How to allocates its resources
 How to get goal/aim
 Organization chart/layout
 No single structure best for every
one
 Structure will change time to time
 One step of hundred personnel is
better than hundred step of single
person
 Types of Org structure
Hierarchical
 Line
 Staff
 Project base
 Functional
 Flexible
 Continue…..
 Matrix
 Informal
 Hierarchical structures
• Authority is defined
• Specialization of task
• Right person for right job
• Rules are tight
• Implementation of rules
• The system must be fair
• And seen be fair
 Lay out
Managing
Director
(MD)

Director Director
Director HR Director Finance
Production Techanical

Electrical div
Process Div
Mngr Services
Personal Div Procurement
dep Mechanical Div
Q C Div
Gen
Admin Div Salary dep workshop

Packing

Legal adviser Cival work

Wearhouse

Markeeting dep
 Type of authority
 Legal or organizational authority
• Granted to achieve goal set
• Related to the position not the person
• It cover the area of responsibility
• People obey the position not the person
 Traditional authority
• Related to the position not the person
• Not specified by the organization i.e. ps
 Cont…..
 Personal authority
• Related to the individual
• Rather then the position held with in the org
• May occur at any level
• Cut across official organization chart
• Span is not defined
 Matrix organization
 Aim to capture the best of both
functional and project org
 Individuals at lower level have two
reporting line
 Vertical they have equal strength
 One their functional manager and
other Pm
 Pm responsible for day to day work,
setting priorities ,meeting,
programmed time scales and
 Aim
• To be formulated ,grow and deliver
product to customer with in minimum
time and expanse
• To provide staff leveling bcz Pm need
different number of engineers
• Each have different skills
• Depending on stage
• Focus on all the work
 Cont….
• Focus on the customer
• Provide a view across all areas
• Faster decision making
• Concentrate on delivering the
product to the customer
• Experience is gained at function and
in a project level
 Project Responsibilities
• Provide day by day guidance
• Set all priorities related to work
• Ensure funding level available
• Ensure conflicts b/w function
resolved
• Plan project and ensure objective
• Provide customer interface
• Monitor resource usage and
expenditure
 Functional Responsibility

• Provide personnel of correct skills for

job
• Determine mathod to be use in
carrying out task including tools
• Look after pay and rations of staff
including personal development
• Monitor progress of functional
contribuators and help with technical
problum
 Global Organization

 Multinational
 World wide management
 World headquarter exist at country of
origin
 Regional headquarter
 Country operator
 Manufacturing plant
 R&D center
 Quality Organization

• How business improve

• What strategy is use
• Policy and strategy
• How can improve the product
• How to satisfy the customer
(See drawing )
 Quality Layout
Management
of process quality Customer
Focus and
satisfacation

Human resource
development
And management
Leadership

Strategic quality planning

Quality
and
operational
Information and analysis
result

Lay out
By Masood Sadiq
14 -N2-108011
 Cont…
• Innovations
• Profit/turn over
• New market entrance
• Customer feedback
• Worker satisfaction
• Customer satisfaction
• Impact on society
 Organization change
• Engineers and technologist create
change
• Explore new method
• New investment
• Staff developing & being promoted
• Accommodate them
• Changing market
• Changing customer requirement
 Cont….
 Economic consideration
 Government policy's
 Suppliers change
 Fluctuation in prices
 Product substitute
 Managing change
 Managing change
 Setting the vision
 Communicating the change
 Project managing the change
 Flexible policies
 Putting people first
Thanks all of you