Project Management Professional

Prepared by Click to edit Master subtitle style Kannan V

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Some Basics of PMP exam

35 contact hours + 4500 hours of experience is must to apply for the exam Total 200 objective type questions 61% is the pass percentage (106 out of 175 questions) Questions will be randomly picked for each test Total duration for the test is 4 hours Always consider very big construction project 10/10/2011

Chapters
Total

12 chapters 9 knowledge area chapters (Integration, Scope, Time, Cost, Quality, HR, Communication, Risk & Procurement) Project Management Framework Project Management Process Professional and Social Responsibility
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Chapters Relationships

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Chapter 1 Project Management Framework

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Ch-1&2. Project Management Framework What is a project? What is project management? Project vs Program vs Portfolio Role of PMO? Who is a stakeholder? Organizational structure Role of Project Manager Project vs Product lifecycle Project Management vs Operations 10/10/2011

Ch-1. Project Management Framework

What

is a project?

A project is a temporary endeavor undertaken to create unique product, service or result.

Project should be unique how? Project should be temporary how?

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Ch-1. Project Management Framework

What

is project management?

Project Management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements Project Management is accomplished through the 42 logically integrated project management process comprising Initiating, planning, executing, monitoring & control and closing process groups Managing project - Scope, Quality, Schedule, Budget, Resources and Risks
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Ch-1. Project Management Framework

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Ch-1. Project Management Framework

Project

vs Program vs Portfolio Program group of related projects Portfolio group of programs to achieve a strategic business goal

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Ch-1. Project Management Framework Project vs

Program vs Portfolio

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Ch-1. Project Management Framework Project vs

Program vs Portfolio Comparative overview of Project, Program and Portfolio

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Ch-1. Project Management Framework

Role

of PMO (Project Management Office)

Provides the policies, methodologies and templates for managing projects within the organization Provides support and guidance to others in the organization on how to manage projects, trains others in project management or PM software and assists with specific project management tool Provides project managers for different projects and is responsible for the results of those projects. (All projects or projects of certain size, 10/10/2011 type or

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Ch-1. Project Management Framework

Role

of PMO (Project Management Office)

Manage the interdependencies between projects Help provide resources Terminate projects Monitor compliance with org processes Help gather lessons learned and make them available for other projects Provide templates and guidance Provide centralized communication about projects Heavily involved in project initiating
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Ch-1. Project Management Framework

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Ch-1. Project Management Framework

Who

is a stakeholder?

Stakeholders are people or organizations whose interests may be positively or negatively impacted by the project

Performing organization, Project Management Team, PMO, Sponser, Portfolio managers, Program managers, Functional managers, Operations managers and sellers are some of the common stakeholders
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Ch-1. Project Management Framework

Who

is a stakeholder?

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Ch-1. Project Management Framework

Organizational

structure

Functional (silo) HR, Finance, Admin, IT Service

Functional manager has control of the project Communication through functional managers

Projectized (no home) Members of all other functional team will work together for a project
Project manager has control of the project Communications occurs within the team

Matrix (two bosses) To maximize the strengths of both functional and projectized structure
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Ch-1. Project Management Framework

Organizational

structure

Strong Matrix Project manger controls the project Weak Matrix Functional manager controls the project.
Project Expeditor Acts as a communication coordinator and he cannot make any decision Project Coordinator Project expeditor has authority to take some decision

Balanced Matrix Both Project manger and Functional manager controls the project

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Ch-1. Project Management Framework

Organizational

structure - comparison

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Ch-1. Project Management Framework

Organizational

structure Merits and

demerits

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Ch-1. Project Management Framework

Role

of Project Manager

Project Manager is the person assigned by the performing organization to achieve the project objectives Project Manager may report to a functional or program or portfolio manager depends on the organization structure There is a chance for little bit confusion here, as functional manager and operations manager. Functional manager is focused on

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Ch-1. Project Management Framework

Project Lifecycle

Project life cycle is a collection of generally sequential and sometimes overlapping project phases.

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Ch-1. Project Management Framework

Project Lifecycle Overlapping phases

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Ch-1. Project Management Framework and Staffing requirements Project Lifecycle Cost

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Ch-1. Project Management Framework Product Lifecycle

Product life cycle lasts from the conception of a new product to its withdrawal. A product can require or spawn many projects over its life. A project during conception might be to determine the customers needs A project during maturity might be to analyze the competition

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Ch-1. Project Management Framework

Operations Management

Operations managers are individuals who have a management role in a core business area, such as R&D, design, manufacturing, provisioning, testing or maintenance. Unlike functional managers, operations managers directly deal with producing and maintaining the saleable products or services. A formal handoff occurs upon completion of a project to pass the details to the operations management group.

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Ch-1. Project Management Framework

Enterprise Environmental Factor (EEF)

EEF refer to both internal and external factors that surround or influence a projects success
Organization culture, structure and process Government or Industry standards Infrastructure like existing facilities and capital equi[ment Existing human resources, Personnel administration (Staffing) Company work authorization systems Marketplace conditions Stakeholder risk tolerances Political climate 10/10/2011 28

Ch-1. Project Management Framework

Organizational Process Assets (OPA)

OPA includes all process related assets that can be used to influence the projects success
Organization standard process, standards and policies Standardized guidelines, work instructions, proposal evaluation criteria and performance measurement criteria Templates Communication templates Financial control procedures Issues and defect management procedures Change control procedurs 10/10/2011 29

Knowledge Area Project Integration Management

Initiating 1. Develop Project Charter

Planning Process Group 2. Development Project Management Plan

Executing 3. Direct and Manage Project Execution

Monitoring & Controlling 4. Monitor & Control Project Work 5. Perform Integrated Change Control 4. Verify Scope 5. Control Scope 6. Control Schedule

Closing 5. Close Project / Phase

Project Scope Management Project Time Management

1. 2. 3.

Collect Requirements Define Scope Create WBS Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Duration Develop Schedule Estimate Cost Estimate Budget 2. Perform Quality Assurance 2. Acquire Project Team 3. Develop Project Team 4. Manage Project Team 3. Distribute Information 4. Manage Stakeholder Expectations

1. 2. 3. 4. 5.

Project Cost Management Project Quality Management Project Human Resource Management Project Communication 1. Identify Management Stakeholders Project Risk Management

1. 2.

3. Control Cost

1. Plan Quality

3. Perform Quality Control

1. Develop Human Resource Plan

2. Plan Communications

5. Report Performance

1. 2.

1. 2. 3.

Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Response

6. Monitor and Control Risks

Project Procurement Management

1. Plan Procurements

2. Conduct Procurements

3. Administer Procurements

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4. Close Procurements

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Ch-1. Project Management Framework

Questions

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PM Process Group Project Initiation Project Planning Project Execution

Question pattern
% of Questions 11% 23% 27% 21% 9% 9% Level of Difficulty High

Knowledge Area Project Management Process Procurement Management Risk Management Integration Management Quality Management Time Management Cost Management Project Management Framework Scope Management HR Management

Level Difficulty High

Project Monitoring and Control Project Closing Social Responsibilities Process Area Monitoring & Control Initiating Executing Planning Closing Professional and Social Responsibilities

Low

Low

Communication Management

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