Presentation Skills

You are the presentation!

Basic Business School Skills sHAD Khan

August, 8th 2011

At the end of this course, you should.

Objectives Recognize the importance of personal appearance and your perceived attitude to your image as a presenter Understand the importance of your voice and body language while presenting Learn different techniques to improve your presentation skills Learn how to build a convincing presentation Practice your presentation skills

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Part 1 Agenda

The elements of a good presentation

Voice and body language

Exercise & feedback Stage fright and a tough crowd Further Studies

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A report can be reread and portions skipped over, but with a presentation, the audience is at the mercy of a presenter
A good presentation has Content Information that people need Make account for how much information the audience can absorb in one sitting Structure A logical beginning, middle, and end Sequenced and paced so that the audience can understand it

Human element A good presentation will be remembered much more than a good report because it has a person attached to it

Packaging It must be well prepared

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Your voice and body language are the most important elements of a presentation, still the content must always be well prepared and thought-through
Presentation elements

7%

38% 55%

Content & words

Voice

Body language

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You can use and vary your voice to make a point, create a mood and connect with your audience
Elements Tips Good speakers lower their voice to draw the audience in, and raise it to make a point Bad habits Swallow the last words in the sentences

Volume

Talk while breathing in Variation is important Tone Use your tone to create the mood which fits the situation Talking to the wall/screen

Pace

Its important to vary your speed and rhythm when speaking

Difficult words or important sentences should be spoken slowly

Talk while reading the presentation

Take breaks! Pause

After a question or a statement You allow the audience to think

Saying ehhh in the beginning of a sentence

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Use your eyes actively to interact with the audience and remember that your body language captures attention
Elements Tips Your eyes are one of the most important elements
Using eyes actively opens the flow of communication and convey interest, concern and credibility

Bad habits Looking down while finishing the sentence Looking down reading the script

Eye contact

Use your arms while speaking

Gestures
Captures attention and facilitates understanding Sign posting

Scratch, fumble with hands, hair, things (a pen) or clothes Tramp your foot and hands in your pocket

Remember to smile Posture and body orientation

When you want to reach out to the audience, take a step forward
Think about your placement
Are you visible to everyone?

Take a step backwards when getting a tricky question

Movement and placement in the room

Location to the screen?

Standing in front of the screen Standing behind the audience (in a smaller meeting)

Do not stand still and stiff

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Some presentations
Blair & Bush Press Conference Tony Blair makes the case against terrorism YouTube - Eloquent speeches by Mr President YouTube - George W. Bush tries to answer a very simple question... YouTube - Greatest Bush Speech Ever!

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Exercise
Join groups of 2 by finding an other person that you dont know Find one thing you all have in common The group have 5 minutes to prepare a 2-3 minutes presentation of your selected theme After your presentation the group will give you constructive feedback on
Body language Use of voice Structure

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Stage fright do you have it?

"Research shows that more people fear speaking in meetings than the death. This means that the majority in a funeral would rather be in the coffin than giving the memory speech

Jerry Seinfeld

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There are effective techniques to get rid of stage fright

In the short run Warm up Breath deeply and calm Hold on to something In the long run Know your presentation and the theme well Be prepared
Arrive early Have all the material ready Bring yourself in focus

Prepare the beginning

Find a friendly face in the crowd Do not fight nerves, welcome them
Know that anxiety and tension is not as noticeable to the audience as it is to you

Have a written beginning and an ending

The first 10 seconds of a presentation is critical to get the crowds attention The listener remember best what was said last

Choose correct supporting materials Practice on the presentation

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Handle a tough crowd

Lay the terms of discussions and questions before starting
When do you want the questions? Consecutive In the end Discussions may lead to digressions you have to lead the discussions

Create a parking lot

Place questions and themes that are off the agenda on a boarder At the end of the meeting, go through the points and identify points to follow up

If someone interrupt constantly

Use that person as an example, John who is specialist in
Be directly

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The best way of improving your presentation skills is to practice

To improve your presentation skills, the most important thing is to practice
Practice in front of a mirror Use your friends or colleagues as audience Use video

Ask for feedback Find your strengths and ways to improve them Identify your weaknesses and focus on techniques to get rid of them Write a Diary of practice

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More information about Presentation Skills

A practical Presentation Skills course
Will be hold yearly

E-learning courses on KX, for example:

Advanced Presentation Skills Effective Presentation Skills Workshop # 1

Building and Delivering Skilful Presentations

Other information on KX

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About Deloitte
Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. Deloitte Touche Tohmatsu is an organization of member firms around the world devoted to excellence in providing professional services and advice, focused on client service through a global strategy executed locally in nearly 140 countries. With access to the deep intellectual capital of approximately 160,000 people worldwide, Deloitte delivers services in four professional areas, audit, tax, consulting and financial advisory services, and serves more than 80 percent of the worlds largest companies, as well as large national enterprises, public institutions, locally important clients, and successful, fast-growing global growth companies. Services are not provided by the Deloitte Touche Tohmatsu Verein and, for regulatory and other reasons, certain member firms do not provide services in all four professional areas. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each others acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names Deloitte, Deloitte & Touche, Deloitte Touche Tohmatsu or other related names. Deloitte & Touche DA is the Norwegian member firm of Deloitte Touche Tohmatsu. In Norway, services are provided by the subsidiaries and affiliates of Deloitte & Touche DA (Deloitte AS, Deloitte Advokatfirma DA and its subsidiaries), and not by Deloitte & Touche DA.

Copyright 2009 Deloitte AS. All rights reserved.

Agenda
The Tell, Tell, Tell Model

Practice, Practice, Practice

The Deck Top 10 Ways to Bore Your Audience

Questions & Answers

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Objectives
Discuss the best practices & pitfalls related to making presentations

Review deck best practices

Provide you with an opportunity to ask questions

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The Tell, Tell, Tell Model

Tell them what you are going to tell them

Tell them
Tell them what you told them

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Practice, Practice, Practice

By yourself

In front of a mirror
In front of the Deloitte team

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The Deck
Simple is better Graphics are good. TMI (Too Much Information) is bad Contacts/Names are critical

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Top 10 Ways to Bore Your Audience

Dont know the audience Read the speech Dont provide examples

Dont use humor

Dont bother to prepare or practice (I can wing it!!!) Dont make eye contact Dont read the audience during the speech Kill the audience with too many PowerPoints Run over time

Dont leave time for questions

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Summary
Tell, Tell, Tell

Practice, Practice, Practice

Avoid the common pitfalls

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Q&A

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