R.A.

9184 (Government Procurement Reform Act)

Does not apply to the following:

Procurement funded from Foreign Grants covered by RA 8182 Acquisition of real property, which is governed by RA 8974 Public-Private sector infrastructure or development projects

GPPB Government Procurement Policy Board, develops and approves Generic Procurement Manuals, which is mandatory for all Procuring Entities HOPE Head of the Procuring Entity PhilGEPS Philippine Government Electronic Procurement System, also known as G-EPS

The Annual Procurement Plan

Procurement should be limited to items included in the approved APP APP should only include items crucial to the effective discharge of government functions:
Required in the day-to-day operations of the agency Required in the pursuit of the agencys principal mandate

APP should include provisions for foreseeable emergencies based on historical records APP must be consistent with the agencys duly approved yearly budget

The Annual Procurement Plan Formulation/Review

Must be consistent with the DFAs budget End-user units to prepare Project Procurement Management Plan (PPMP) PMPP submitted to OFM -Budget Division for evaluation and inclusion in DFA budget proposal for approval of HOPE After HOPE approval, budget proposal and PPMPs will be given to BAC Secretariat for review and consolidation into the APP End-users to revise PPMPs to reflect budgetary allocations after approval of GAA

General Procurement Process

End-user submits Purchase Request (PR) to PMTD After Asec OPAS approves request, PMTD checks with Procurement Service (PS) Canvass of items not available at PS, PMTD prepares Abstract of Canvass Asec OPAS approves Abstract OFM-Internal Audit conducts price verification Preparation of Purchase/Job Order PMTD Signing of Purchase/Job Order End-user OFM-Budget prepares obligation request (ObR)

General Procurement Process

Chief Accountant signs Purchase/Job Order Asec OPAS approves Purchase/Job Order PMTD contacts supplier for delivery OFM-Internal Audit inspects delivery Delivery of supplies to end-user Issuance of Memorandum Receipt for equipment

For Items in the Procurement Service:

PMTD prepares Agency Procurement Request, signed by Division Director OFM-Budget Division prepares ObR Chief Accountant approves funding Asec OPAS approves purchase request OFM prepares voucher and check PMTD forwards check to Procurement Service and picks up items OFM-Internal Audit inspects items Delivery to end-user

Reminders:

Equipment issuance must be supported by MR in the name of the person to whom it is issued Personnel who are transferred to other offices, assigned overseas, or recalled to the Home Office must be cleared of property accountabilities prior to departure from current station Disposal of properties in the Foreign Service must have prior approval form the Home Office

QUESTIONS?