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CHAPTER5
Accounting for Merchandising Operations
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PreviewofCHAPTER5
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Merchandising Operations
Merchandising Companies
Buy and Sell Goods
Wholesaler
Retailer
Consumer
Merchandising Operations
Income Measurement
Not used in a Service business.
Illustration 5-1
Cost of goods sold is the total cost of merchandise sold during the period.
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Merchandising Operations
Illustration 5-2
Operating Cycles
The operating cycle of a merchandising company ordinarily is longer than that of a service company.
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Merchandising Operations
Flow of Costs
Illustration 5-3
Companies use either a perpetual inventory system or a periodic inventory system to account for inventory.
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Merchandising Operations
Flow of Costs
Perpetual System
Maintain detailed records of the cost of each inventory purchase and sale. Records continuously show inventory that should be on hand. Company determines cost of goods sold each time a sale occurs.
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Merchandising Operations
Flow of Costs
Periodic System
Do not keep detailed records of the goods on hand. Cost of goods sold determined by count at the end of the accounting period. Calculation of Cost of Goods Sold:
Beginning inventory Add: Purchases, net Goods available for sale Less: Ending inventory Cost of goods sold $ 100,000 800,000 900,000 125,000 $ 775,000
SO 1
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Merchandising Operations
Flow of Costs
Additional Consideration
Perpetual System:
Traditionally used for merchandise with high unit values. Provides better control over inventories. Requires additional clerical work and additional cost to maintain inventory records.
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May 4
3,800 3,800
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Seller places goods Free On Board the carrier, and buyer pays freight costs.
Seller places goods Free On Board to the buyers place of business, and seller pays freight costs.
Freight costs incurred by the seller are an operating expense.
SO 2
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Assume the freight terms on the invoice in Illustration 5-5 had required PW Audio Supply to pay the freight charges, the entry by PW Audio Supply would have been: May 4 Freight-out Cash
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150 150
Purchase Return
Return goods for credit if the sale was made on credit, or for a cash refund if the purchase was for cash.
Purchase Allowance
May choose to keep the merchandise if the seller will grant an allowance (deduction) from the purchase price.
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Example:
Credit
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1/10 EOM
1% discount if paid within first 10 days of next month.
n/10 EOM
Net amount due within the first 10 days of the next month.
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3,500 70 3,430
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Example: 2% for 20 days = Annual rate of 36.5% (365/20 = 18.25 twenty-day periods x 2% = 36.5%)
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$300 70
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Made using cash or credit (on account). Normally recorded when earned, usually when goods transfer from seller to buyer.
Illustration 5-5
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Selling Price
#2
XXX XXX
Cost
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3,800 3,800
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Flipside of purchase returns and allowances. Contra-revenue account (debit). Sales not reduced (debited) because: Would obscure importance of sales returns and allowances as a percentage of sales. Could distort comparisons.
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Offered to customers to promote prompt payment. Flipside of purchase discount. Contra-revenue account (debit).
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3,430 * 70 3,500
Generally the same as a service company. One additional adjustment to make the records agree with the actual inventory on hand. Involves adjusting Inventory and Cost of Goods Sold.
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Closing Entries
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Shows several steps in determining net income. Two steps relate to principal operating activities. Distinguishes between operating and non-operating activities.
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Illustration 5-13
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Illustration 5-13
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Illustration 5-13
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Net sales Gross profit Operating expenses Nonoperating activities Net income
Illustration 5-13
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Net sales Gross profit Operating expenses Nonoperating activities Net income
Illustration 5-12
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Subtract total expenses from total revenues Two reasons for using the single-step format: 1. Company does not realize any profit until total revenues exceed total expenses. 2. Format is simpler and easier to read.
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APPENDIX5A
Periodic Inventory System
Record revenues when sales are made. Do not record cost of merchandise sold on the date of sale. Physical inventory count determines:
Cost of merchandise on hand and Cost of merchandise sold during the period.
Record purchases in Purchases account. Purchase returns and allowances, Purchase discounts, and Freight costs are recorded in separate accounts.
SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
No entry is recorded for cost of goods sold at the time of the sale under a periodic system.
SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
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SO 7 Explain the recording of purchases and sales of inventory under a periodic inventory system.
APPENDIX5B
Worksheet for a Merchandising Company
Illustration 5B-1
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Key Points
Under both GAAP and IFRS, a company can choose to use either a perpetual or a periodic system. Inventories are defined by IFRS as held-for-sale in the ordinary course of business, in the process of production for such sale, or in the form of materials or supplies to be consumed in the production process or in the providing of services. Under GAAP, companies generally classify income statement items by function. Classification by function leads to descriptions like administration, distribution, and manufacturing.
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Key Points
Under IFRS, companies must classify expenses by either nature or function. Classification by nature leads to descriptions such as the following: salaries, depreciation expense, and utilities expense. If a company uses the functional-expense method on the income statement, disclosure by nature is required in the notes to the financial statements. Presentation of the income statement under GAAP follows either a single-step or multiple-step format. IFRS does not mention a single-step or multiple-step approach.
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Key Points
Under IFRS, revaluation of land, buildings, and intangible assets is permitted. The initial gains and losses resulting from this revaluation are reported as adjustments to equity, often referred to as other comprehensive income. The effect of this difference is that the use of IFRS results in more transactions affecting equity (other comprehensive income) but not net income. IAS 1, Presentation of Financial Statements, provides general guidelines for the reporting of income statement information. Subsequently, a number of international standards have been issued that provide additional guidance to issues related to income statement presentation.
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Key Points
Similar to GAAP, comprehensive income under IFRS includes unrealized gains and losses (such as those on so-called available-for-sale securities) that are not included in the calculation of net income. IFRS requires that two years of income statement information be presented, whereas GAAP requires three years.
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Copyright
Copyright 2011 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written permission of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.
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