STAFFING

What is Staffing? Meaning

The term Staffing in management consists of :-

Selecting the right person for the right post. Training and development. Giving proper remuneration and motivation. Performance appraisal of employees. Proper promotions, transfers, etc.

Definition
The selection and training of individuals for specific job functions, and charging them with the associated responsibilities. According to Harold Koontz, "Staffing means filling and keeping filled, positions in the organization structure."

Importance of Staffing
Filling the Organizational positions Developing competencies to challenges Retaining personnel professionalism Optimum utilization of the human resources

Role of Staffing
Massive increase in the number of employees. Technological innovations that require more skilled and experienced staff. Changing employee roles and values. Increasing the percentage of woman employees.

 Widening the functions of the management. Effective attainment of organization goals. Effective utilization of skills and potential of the work force. Provision of job satisfaction to employees. Development and maintenance of quality of work life.

Staffing and Human Resource

Staffing is a function of all managers or it is to be performed by a specialized department known as personnel department.

Personnel department which is being changed to Human Resource department. Staffing can be equated with HR Management as both have the same objectives.

Staffing Process
Analyzing Manpower requirements Recruitment Selection Placement Training and Development Performance Appraisal

Analyzing Manpower requirements

It is making an analysis of work and estimating the manpower requirement to accomplish the same.

Recruitment
It is identifying and attracting capable applicants for employment. it ends with the submission of applications by the aspirants.

Sources of Recruitment
Sources of Recruitment

External Sources

Internal Sources

Internal Sources
Present Permanent employees Present temporary / casual employees Retired employees Dependents of deceased, disabled, retired and present employees.

External Sources
Educational and Training Institutions Private Employment Agencies Public Employment Exchange Data Banks Casual Applications Trade Unions

Selection

It is choosing the fit candidates from the applications received in the process of recruitment.

Steps in Selection Process

Screening of Application Tests Preliminary Interview Medical Examinations

Placement

Approval

Final Interview

Tests Aptitude Test Intelligence Test Psychomotor Test Personality Test

Interview
Types of Interview
Decision making Interview

Preliminary Interview

Core Interview

Preliminary Interview
Informal Interview Unstructured Interview

Core Interview
Background Interview Formal and Structured Interview Stress Interview Group Interview Panel Interview Depth Interview

Decision making Interview

Interviewer Examines:

Interest of the candidate in the job Carrier Planning Promotional Opportunities Personnel Managers Interviews:
Salary Allowances Benefits Promotions

Placement
This may be on probation and on successfully completion of the same the candidate may be offered permanent employment.

Training and Development

It is concerned with imparting and developing specific skills for a particular purpose.

Training input
Training Skills Attitude Knowledge

Principles of Training
Motivation Progressive information Reinforcement Practice Full Vs Part Individual Difference

Training Methods
On the job training Off the job training

On the job training

Job Rotation Apprenticeship and Coaching Committee assignments Experience Temporary promotions

Off the job training

Lecture Conference and seminars Role playing Case studies Programmed Instructions Business/ Management Game In Basket method Sensitivity training

Steps in Training
Preparing the instructions Preparing the trainee Getting ready to teach Presenting the operation Try out the trainees performance Follow up

Evaluation or Training Programme

Production factors Human resource factors General factors Performance test

Performance Appraisal
Systematic evaluation of personnel by superiors or others familiar with their performance so as to rank employees to ascertain their eligibility for promotions.

Thank You