Status of implementation of the Re-engineered IFMIS

Ms. Anne Waiguru, D.IFMIS/HGU Ministry of Finance

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IFMIS Progress Report

Component Initiative Reengineering for Business Results Key Accomplishments Next Milestones
MASTER STAMP

IFMIS Business Business Process Reviews Finalized. Readiness Over 700 Finance, Procurement This components officers, Accountants trained. objective is to re- Taskforce of Policies, Legislation and engineer Regulations report finalized. business Draft e-procurement regulations processes for developed. improved Consultations with CCK and Ministry financial of Information on digital signatures management. ongoing. Review of the Code of Regulations ongoing. Approval received from Government Printer to publish accountable documents from IFMIS in the interim.

Revised BPR framework document in view of implementation Framework for digital signature certification developed. Publication of Legal Notice(s) amending key legislation.

IFMIS Progress Report

Component Initiative Reengineering for Business Results IFMIS Department Organizational Structure Key Accomplishments IFMIS department vacancies under review for advertisement. Next Milestones
MASTER STAMP

Recruitment of additional 32 staff through PSC

Emerging Issues

Support for District Vote Book System

Design for roll out of IFMIS to District Headquarters

IFMIS Progress Report

Component Initiative Plan to Budget Key Accomplishments Next Milestones
MASTER STAMP

This components objective Launch and Go Live on is to develop a fully 1st February 2012. Tested integrated system that links supplementary budget planning, policy objectives process, now testing with and budget allocation annual budget 2012/13.

Phase 2 Go Live for all counties June 30, 2012 Solution design for Capital Asset and Workforce Planning Integration with financial modules

IFMIS Progress Report

Compone Initiative nt Key Accomplishments Next Milestones
MASTER STAMP

Procure toThis components objective is to ToRs completed. Pay develop an automated Procurement process of procurement process from systems integrator being requisition, tendering, finalized. evaluation, contract award and payment Revenue to Cash/Rec ord to Report

Project Kick Off May 5, 2012 Project Go Live August 30, 2012

This components objective is to Implemented FA/CM/AR Finalize CBK, have auto-reconciliation of modules KRA integration revenue and payments with automatic file generation. This Resolved seven (7) component further envisions a system malfunction issues. secure interface for accurate up Go Live for 10 pilot ministries launched on 24th to date information on the governments financial position October 2011 and the production of statutory Approval hierarchy inbuilt reports real time. into IFMIS

IFMIS Progress Report

Component Initiative
Revenue to Cash/Record to Report

Key Accomplishments
SCOA Finalized

Next Milestones
MASTER STAMP

Inbuilt SCOA into the IFMIS system.

Full IFMIS Deployment IFMIS roll out to 14 national ministries and 47 counties and improved infrastructure support. Full systems review and integration with Plan to Budget, Procure to Pay and External Systems.

Terms of Reference finalized. Project Kick-off May 2012

Procurement process of systems integrator being finalized.

Project Go Live August 30, 2012

IFMIS Progress Report

Compone Initiative nt Key Accomplishments Next Milestones
MASTER STAMP

ICT to IFMIS Professional support for IFMIS IFMIS Security Support Application/Hardw Servers, Applications and Database Architecture are Support secured. implemented. This components IFMIS Help Desk solution Secure and reliable objective is to have designed and implemented. a dedicated IFMIS infrastructure Dashboard system developed to connection of all IFMIS support function for software, hardware track indicators including budget end users execution, system access and and infrastructure. in national ministries performance. and counties to Software licenses reviewed and IFMIS by June 2012. updated. Review of end user computers for compatibility to IFMIS undertaken. IFMIS Security Architecture review and upgrade ongoing. Sub-committee of SCI established and operational

IFMIS Progress Report

Component Initiative Communicat This components e to Change objective is to have an IFMIS Academy for capacity building and continuous learning. Key Accomplishments Next Milestones
MASTER STAMP

Training Needs Assessment Launch of IFMIS deployed to MDAs Academy classroom and online classes. IFMIS Academy curricula framework under development Help Desk guides developed and disseminated. Information, Communication, Education material developed and distributed. End User manuals developed

Capability Blueprint
ERD

IFMIS Department

As of February, 2011
MASTER STAMP
CBK

DMD

KRA
HR

Performance Mgt Time & Expenses

Degree of Implementation
People & Processes Technology Gaps

End to End Process Integration

IFMIS Academy Organisational Structure

Business Intelligence INFRASTRUCTURE

Capability Blueprint
ERD

IFMIS Department

As of February 2012
MASTER STAMP
CBK

DMD

KRA
HR

Performance Mgt Time & Expenses

Degree of Implementation
People & Processes Technology Gaps

End to End Process Integration

IFMIS Academy Organisational Structure

Business Intelligence INFRASTRUCTURE

Capability Blueprint
ERD

IFMIS Department

As of June, 2012

MASTER STAMP
CBK
DMD

KRA
HR

Performance Mgt Time & Expenses

Degree of Implementation
People & Processes Technology Gaps

End to End Process Integration

IFMIS Academy Organisational Structure

Business Intelligence INFRASTRUCTURE

Capability Blueprint
ERD

IFMIS Department

As of June 2013

MASTER STAMP
CBK
DMD

KRA
HR

Oracle Modules
Hyperion PO FA AP GL AR CM

Degree of Implementation
People & Processes Technology Gaps

End to End Process Integration

IFMIS Academy Organisational Structure

Business Intelligence INFRASTRUCTURE

Dependencies
Passing of PFM Law without radical amendments MASTER STAMP Final definition of 24 National Ministries Connection of MDAs/Commissions/Independent offices to GCCN LAN/WAN connectivity within MDAs/Commissions/Independent offices Identification of County Headquarters: Political disagreements mean that not all County headquarters are agreed upon. County connection to GCCN through NOFBI

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MASTER STAMP

Thank You
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