MIS Concept

Right information to the right person At the right place At the right time In the right form At the right cost.

Defination of MIS
MIS is an integrated user/machine system for

providing information to support the operations, management and decision making functions in the organization. G.B Davis MIS is a planned system of the collecting, processing, sorting and disseminating data in the form of information needed to carry out the functions of the management.

Characteristics of Management information system

Management Oriented & Directed Business Driven

Common Data flow

Reliable Integrated

Characteristics of Management information system

Flexibility and ease of use Distributed System

Secure
Common data base Information as resource

Requirement of MIS
Databases
Qualified system & management staff Top management staff

Active participation of operating management

Control and maintenance of MIS

Evaluation of MIS
Take the feedback from the users Evaluate whether flexibility exits in the system

Management information system structure

Two major types of MIS structure are:--

Based on management activity

Based on organizational function.

MIS structure based on management activity

Management control & tactical planning

Strategic Planning

Operational planning & control

MIS structure based on management activity

Strategic planning
Acquisition of company Addition of new product line Entry into new market New organization of company.

Management control & Tectical Planning

Acquisition and organization of resources Structuring of work & formulate new decision rules Measure performance Formulation of budget

Contd
Operational planning & control
Inventory recorder decision Selection of vendors Hiring of new supervisors

An organizations MIS..
MIS is an integrated collection of functional

information systems, each supporting particular functional areas.

MIS structure based on organizational function

Production System

Information Processing System

Marketing System

Logistics System

Human Resource System Finance & Accounting System

Benefits of Management information system

It provides timely, accurate, scientific, reliable

information. It avoids duplication of efforts. Coordinates the whole organization. It provides information in forms & formats a required by the information seeker. It helps in making better & scientific decision by the management. Speed of processing & fast retrieval of data is possible.

Limitations of Management information system

The quality of input process
Not substitute for effective management It cannot consider the qualitative factors like moral and

attitude of manager. It is less useful in less-programmed decisions. It also affected in case of change in Top management, organizational structure & organizational teams. It is less effective in organization where information is not being shared with others.