Chapter 2 Graining Proficiency: The Web And Business Application

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Prepared by Cherley Tan Yi Shin

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Topics Covered
Introduction to Microsoft Excel Identify the Components of Excel Introduction to Spreadsheet Rows, Column, and Cells Types of Cell Entries Tabs Ribbon Tabs

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Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Introduction to Microsoft Excel

Common user interface with other Office application
Menus and toolbars are similar to Microsoft Word and Microsoft PowerPoint

Workbook
Contains one or more worksheets

Worksheet
An Excel spreadsheet

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Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Identify the Components of Excel Windows

Gridlines

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Components of Excel
Component Name Office Button Quick Access Toolbar Title Bar Ribbon Column Headings Row Headings Workbook Window Description A drop down menu contains a number of options, such as open, save, print, and etc A collection of buttons that provide one-click access to commonly used commands, such as Save, Undo, and repeat A bar that displays the name of the active workbook and the Excel program name Strip of buttons and icons located above work area The letters that appear along the top of the worksheet window to identify the different columns in the worksheet The numbers that appear along the left of the worksheet window to identify the different rows in the worksheet A window that displays an Excel workbook

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BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Components of Excel
Component Name Vertical Scroll Bar Horizontal Scroll Bar Zoom controls View shortcuts Description A scroll bar used to scroll vertically through the workbook window A scroll bar used to scroll horizontally through the workbook window Controls for magnifying and shrinking the content displayed in the active workbook window Buttons used to change how the worksheet content is displayed Normal, Page Layout, or Page Break Preview View Contains worksheet. By default there are 3 worksheets in an Excel file Buttons to scroll the list of sheet tabs in the workbook

Sheet Tabs Sheet Tab Scrolling Button

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Faculty of Information & Communication Technology

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Components of Excel
Component Name Select All Button Active Cell Name Box Formula Bar Description A button used to select all of the cells in the active worksheet The cell with black outline. Data is always entered into this cell. Displays the cell reference or the name of the active cell. Displays the content of the active cell. Can also be used to enter or edit data and formulas.

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Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Introduction to Spreadsheets
Spreadsheet
A computerized ledger

Divided into rows and columns

Columns are identified with alphabetic headings Rows are identified with numeric headings

Cell
The intersection of a row and a column

Cell reference
Uniquely identifies a cell Consists of column letter and row number
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BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Rows, Columns, and Cells

Cell referenced by column, then number

Active cell surrounded by heavy border

Row headings to the left of each row. Rows designated with numbers

Column headings above each column. Columns designated with letters

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Types of Cell Entries

Constant
An entry that does not change Can be a numeric value or descriptive text

Function
A predefined computational task

Formula
A combination of numeric constants, cell references, arithmetic operators, and functions Always begin with an equal sign =

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Tabs
Tabs are designed to be task-oriented. Standard set of 8 tabs on the Ribbon contains two other kinds of tabs, which appear in the interface only when they are useful for the type of task being performed by user.
Example: When user insert a chart, the chart tools tab appears.

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Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Ribbon tabs
Tab Home Insert Related to Most commonly used commands in Excel Inserting objects into a worksheet Contains Clipboard, Font, Alignment, Number, Styles, Cells, Editing Tables, Illustrations, Charts, Links, Text

Page Layout
Formula Data

How your data appears on the page

Calculations using formulas and functions Entering, importing and analyzing data Proofing workbooks and collaborating with others

Themes, Setup, Scale to fit, Sheet Options, Arrange

Functions Library, Defined Names, Formula Auditing, Calculation Get External Data, Connections, Sort & Filter, Data Tools, Outlines, Analysis Proofing, Comments, Changes

Review

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BCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Ribbon tabs
Tab View Related to Displaying and arranging worksheets, workbooks, working with macros Varies, depending on installed product Contains Workbook Views, Show/Hide, Zoom, Window, Macros Custom Toolbars

Add-Ins

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Status Bar
Workbook Title

Customize Status Bar

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Open an Excel File

Use the Look In list box to specify the folder containing the file you want to open

Double-click the file you want to open

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THE END!

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