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Asset Accounting
AA Overview Asset Accounting as a Sub-ledger Asset Class Chart of Depreciation Master Data
Create/Change Asset Master Record
Acquisitions
Settlement of an Asset Under Construction (AUC)
Retirement Depreciation
Asset Accounting
Transfers Period / Year End Closing Reporting
the General ledger accounts and sgroup master records by specific criteria.
Asset Class
Balance sheet General ledger accounts
Buildings Vehicles Assets under construction Fixtures and fittings
Asset classes
Asset Classes
Asset Classes Configured
910000 910001 910002 910003 910004 Land Building Plant and Machinery Vehicles Asset under construction
Asset class
Assets
Create asset
Asset portfolio Real estate Machinery ... Fixtures+fit. ... Finance. assets ...
Liabilities
02200000 Lathe 02115000 Drill press
Assets
By entering useful default values, you reduce time and effort needed for
creating new asset master records. You also ensure that the records in a given class are handled uniformly.
The asset class is the most important criteria for structuring fixed assets
from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct general ledger accounts. The most important tasks of the asset classes are:
Asset classes
Client level
Class Chart of depreciation Areas Depreciation key Proposed useful life Minimum useful life Maximum useful life
Book dep. DG30 decl-bal. 3X 10/00 _ _
Machines
Germany
USA
...
Points from the Asset Class / Depn Slide The Chart of Depreciation is assigned to company code, therefore a class
may have multiple Charts of Depreciation relevant to it.
The asset classes are valid across company codes. The catalog of asset
classes, therefore, applies uniformly to all company codes. This is true, even if the company codes use different charts of depreciation, and therefore different depreciation areas
AuC status
deprec. key 0000 0000 LINA depreciation is not calculated in depreciation areas intended for the balance sheet
AUC without line item settlement Assets under construction in this asset class are managed without the
option of line-item final settlement to receiver assets or cost centers. As a result:
Only complete transfers or simple partial transfers are possible (in other
words, you can only transfer either prior-year acquisitions or current-year acquisitions in one given posting transaction).
You can only transfer to one target asset per posting transaction. You
have to enter the amount of the transfer manually.
Assets under construction in this asset class are managed with the option
for final line item settlement to receiving assets or cost centers. As a result:
On the capitalized asset, you can then see the relationship between the
capitalized asset and original postings to the asset under construction - you can accurately identify the origin of the postings.
The assets in this class can not then be directly created and posted in
Asset Accounting. The assets can only be processed by means of an order or WBS element, to which they are assigned.
AUC Asset Class: Points from previous slide Assets under construction require their own asset class. Choosing the depreciation key 0000 ensures that depreciation is not
calculated for the asset under construction in depreciation areas that are posted to the balance sheet.
There are three asset classes for Assets Under Construction configured.
These are:
Asset under Construction Asset under Construction with Line item settlement Asset under Construction from Investment measure
AUC Asset Class: Points from previous slide Assets under construction require their own asset class. Choosing the depreciation key 0000 ensures that depreciation is not
calculated for the asset under construction in depreciation areas that are posted to the balance sheet.
There are three asset classes for Assets Under Construction configured.
These are:
Asset under Construction Asset under Construction with Line item settlement Asset under Construction from Investment measure
Depreciation Areas:
There is no set relationship defined in the system between the chart of accounts and chart of depreciation. Company codes in Financial Accounting are assigned to a chart of depreciation refer following slide.
+
Data for Asset Accounting
Master Data
using a reference
Time-Dependent Data
ASSET MASTER RECORD - Time-dependent data New Interval
to to to . . .
Master Data Creation/Change: Key Points When you create the asset master record, you have two options: Use the asset class, to which the asset will belong, to provide
default values. The asset class then supplies the most important control parameters in the asset master record.
Some information in the asset master record can be managed as timedependent data. This is of particular significance for cost accounting assignments (for example, cost center, order, project).
Acquisitions
Accounts Payable
Vendor 100
Aqcuisition with Vendor Asset transaction integrated with Accounts Receivable or Accounts Payable Only for direct Asset purchases)) No PO Aqcuisition with Auto-offsetting Entry Asset transaction posted using clearing account (not (integrated (Only for direct Asset purchases)
Assets
Fixed Asset 100
General Ledger
Clg Acct 100
Assets
Fixed Asset 100
Accounts Payable
Vendor 100
Aqcuisition with MM-PO Asset transaction posted MM from Materials Management ( MM)
Purchase Order
Goods Receipt Valuated Non-Valuated
Building
required
Goods Receipt
or
Assignment of
WBS
Invoice Receipt
Retirement
Retirement
Assets can be retired: With Revenue Without Revenue (scrapped)
P+L
Loss 1300
1 3
4000
Depreciation
Depreciation
SAP supports the following direct types of depreciation: Ordinary Depreciation: planned reduction in asset value due to normal wear and tear. Special Depreciation: depreciation that is solely based on tax regulations. Unplanned Depreciation: depreciation resulting from unusual circumstances, such as damage to the asset, that lead to a permanent reduction in its value.
Depreciation Key
The depreciation areas are identified in the system by a twocharacter numeric key. You make this specification in the asset classes, and can define it directly in the given asset master record. The system allows you to define an almost indefinite number of depreciation areas. This feature enables you to handle a large number of different types of valuation in parallel. You define the required depreciation keys per chart of depreciation.
Transfers
Transfers
Assets can be transferred within a company code or across companies within the Group
Assets can be transferred in full or partially. Controlling object assignment can be changed as can asset class.
Asset Transfers
2 1
Dec 31
Dec 31
Year-end closing
Year-end closing
1.
Depreciation posting run - Check: Can the year-end closing be carried out? - Maintenance of the last closed fiscal year company code
per
3.
Asset values
Transaction APC Ordinary dep. Net book value at fiscal year start 10000 10000 3000 7000 Year 2 0 10000 21004900
The fiscal year change program opens new annual value fields for each asset. The earliest you can start this program is in the last posting period of the old year. You have to run the fiscal year change program for your whole company code. SAP provides you with a check report for year-end closing. It checks whether the fiscal year change was completed for all assets, whether depreciation was fully posted, whether errors exist for any assets. If the program finds no errors, it updates the last closed fiscal year for each depreciation area.
Asset Reports ..
Summary of the main reports
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