Ingersoll Rands Path to Premier Performance

SMARTransformation
To-Be Design Demo
Oracle R12 Project Contracts

1 Back Office Transformation Presentation Title

Business System Transformation

SMARTransformation
FIN021 Project Accounting Process

Agenda
Case for Change

2 Back Office Transformation Presentation Title

Business System Transformation

Overview- Project Contracts

Oracle Project Contracts is designed to support complex environments with: Ever-changing contract specifications Volatile demand and long lead-times High percentage of procure-to-contract components and services Contractual requirements for billing Complex and incremental funding in multiple currencies Compliance of government regulations

3 Back Office Transformation Presentation Title

Business System Transformation

Overview- Project Contracts

Oracle Project Contracts is designed to address these business issues by providing a comprehensive contract management solution with: Robust authoring of all types of contract documents Workflow-based contract administration, including status control, hold, and change management Comprehensive contract funding Advanced deliverable tracking, integrated with ERP functions like planning, production, and procurement Contract costing, billing, and revenue recognition Comprehensive role-based access security Contract flowdown
4 Back Office Transformation Presentation Title
Business System Transformation

Key Features- Project Contracts

Contract Authoring
support throughout the entire contracting lifecycle from solicitations, bids and proposals in the acquisition phase to awarded contracts.

Contract Administration
Approval and Status Management
Approval hierarchies and cycles for different document types can be defined
Appropriate escalation routines and notifications are created to alert administrators about deadlines for proposal submittals and solicitation response receipts.

Changes and Versioning You can manage amendments and modifications to contract documents. Change management is workflow-based to implement approval and review of changes throughout the organization.

5 Back Office Transformation Presentation Title

Business System Transformation

Contract Holds- define holds or stop work orders at different levels with different hold reasons.

Key Features- Project Contracts

Contract Execution
The Deliverable Tracking System is used to track all contract activities such as planned receipts and shipments, mailing of an initial engineering drawing, or progress report submissions

Contract Finance

Funding
You can use incremental funding, funding pools, multiple funding parties, hard and soft limits, and multiple currencies.

Billing
You can define different billing methods (such as firm fixed price, cost plus incentive, and time and materials) that can be used by the Projects Billing engine to drive the billing process. Oracle Project Billing, or any external billing system, is used to calculate periodic billings.

Invoicing and Revenue

Draft invoices can be generated and sent to Oracle Receivables, or your own receivables system, for final invoice processing and for collection of payments. Inquiries are used to compare contract revenue with contract funding.

6 Back Office Transformation Presentation Title

Business System Transformation

Setups - Project Contracts

When you install Oracle Project Contracts, the installation process automatically creates two responsibilities, Project Contracts Super User and Project Contracts User. You must set up the users and assign the appropriate responsibilities for the implementation. Setting up Oracle Workflow.

7 Back Office Transformation Presentation Title

Business System Transformation

8 Back Office Transformation Presentation Title

Business System Transformation

SMARTransformation
FIN021 Project Accounting Process

Next Steps:
Finalize the 'As Is Complete & sign off on the business process document

Create BP040 which will contains all the As Is information that you provided
as representatives of our sectors and regions Business contacts sign-off required within 1 week of receipt

To Be Design Initiative Begin work toward completing a global design for the To Be state following formation of the Core business team Not yet scheduled To be communicated as soon as possible

9 Back Office Transformation Presentation Title

Business System Transformation

SMARTransformation
FIN021 Project Accounting Process

QUESTIONS ?

10 Back Office Transformation Presentation Title

Business System Transformation