What is PMI?

PMI is the leading global association for the

project management profession

Certification for Project Managers Experience needed Exam

 PMI

provides certification as a Project Management Professional (PMP) A PMP has documented sufficient project experience, has agreed to follow a code of ethics, and has passed the PMP exam The number of people earning PMP certification is increasing quickly

 Internationally

accreditation

accepted

Get certification 3 (5 without degree) years experience 35 hours training 4 hour, 200 questions, multiple choice

exam

Twenty years ago, PMI volunteers sat down to distill the project management body of knowledge. This eventually became the PMBOK Guide, now considered one of the most essential tools in the profession and is the de facto global standard for the industry. More than a million copies of the PMBOK Guide-2000 Edition are in use

There are five process groups that comprise the project management life cycle. There are Nine PM knowledge areas Within these five process groups there are 42 project management processes you wont need to use all of the processes on every project. Large projects may use most of it Small projects may not use many of it.

The five process groups are:

Initiating

Planning
Executing Monitoring and Controlling

Closing

It covers nine knowledge areas are:

Project Integration Management Project Scope Management Project Time Management Project Cost Management Project Quality Management Project Human Resource Management Project Communications Management Project Risk Management Project Procurement Management

Knowledge areas describe the key competencies that project managers must develop
Four core knowledge areas lead to specific project

objectives (scope, time, cost, and quality) Four facilitating knowledge areas are the means through which the project objectives are achieved (human resources, communication, risk, and procurement management One knowledge area (project integration management) affects and is affected by all of the other knowledge areas All knowledge areas are important

Ensuring that the project includes all the work required, only the work required. Dividing the work into major pieces, then subdividing into smaller, more manageable pieces. Work Breakdown Structure

Scope Management Processes

Process

Project Group

Key Deliverables

Collect Requirements
Define Scope Create WBS Verify Scope Control Scope

planning
planning planning Monitoring and Controlling Monitoring and Controlling

Requirements document
project scope statement WBS, WBS dictionary Acceptance deliverables Change Requests

Estimating Time Scheduling Network Critical Path Method Milestones

Similar to Time Estimating (usually done by the same person/group that does the Time Estimates)

Calculation of Cost for each WP: If estimate was duration Assign human resources
Effort = Duration x Resources E=2x10=20pd

Example: 10 days 2 people

e.g., Resource Cost (RC) = Effort x Rate(includes overhead) RC=20x$1,000=$20,000 (Possible) Plus Fixed Cost (FC) e.g., FC = $5,000

Total cost (TC) = Resource cost + Fixed Cost

TC=20,000 + 5,000 = 25,000

ID 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Task Name Final Submission Final Design Work Final Plan TB Submission EPA Softw (Subcontract 50-B) are SW Design Do Preli m SW desig n PDR Do Final SW design CDR SW Construction Code CSC A Code CSC B Integrate&Tst CSCI 1

Account

Fixed Cost $0.00 C14 C14 $5,000.00 $0.00 $0.00 $0.00 $0.00 $12,000.00 S21 $0.00 $0.00 S22 $0.00 $0.00 $12,000.00 S31 S31 S32 $0.00 $0.00 $0.00

Total Cost $33,000.00 $25,000.00 $8,000.00 $0.00 $0.00 $133,000.00 $62,000.00 $20,000.00 $0.00 $30,000.00 $0.00 $71,000.00 $6,000.00 $8,000.00 $20,000.00

Payment $0.00 $0.00 $0.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 $0.00 $0.00 $0.00 $0.00

1997 Q3 $400,000.00 Q4 Q1 Q2 Q3 Q4

1998 Q1

$300,000.00

$200,000.00

$100,000.00

Cumulativ e Cost:

$53,920.00

$127,160.00

$274,360.00 Total: Total:

$331,440.00

$349,920.00

$368,400.00

$376,500.00

$376,500.00

Filtered resources CPM

1. Identification 2. Analysis

Anticipate the risk List the risks, event triggers, symptoms

Evaluate probability, impact Qualitative vs Quantitative Strategy Development to mitigate the risk:

3. Risk Response

4. Risk Control

Eliminate the risk or reduce impact Contingency planning

Monitor Update lists, strategies Action the contingency plan Fight the fires

Availability & Assign People Skills More experienced people Less experienced people Similar tasks to one person to use learning curve Assign critical tasks to most reliable people Tasks that need interaction or are similar Same person Two who communicate Personality and team communication does matter and again, Availability

 There

are several ways to define project success

The project met scope, time, and cost goals The project satisfied the customer/sponsor The results of the project met its main objective

Project managers need a wide variety of skills

They should:
Be comfortable with change
Understand the social, political and physical

environments of the organizations they work in and with

Be able to lead teams to accomplish project goals
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Job descriptions vary, but most include responsibilities like planning, scheduling, coordinating, and working with people to achieve project goals Remember that 97% of successful projects were led by experienced project managers, who can often help influence success factors

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The Project Management Body of Knowledge Application area knowledge, standards, and regulations Project environment knowledge General management knowledge and skills Soft skills or human relations skills

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1. People skills

2. Leadership 3. Listening 4. Integrity, ethical behavior, consistent 5. Strong at building trust 6. Verbal communication 7. Strong at building teams 8. Conflict resolution, conflict management 9. Critical thinking, problem solving 10. Understands, balances priorities
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Large projects: leadership, relevant prior experience, planning, people skills, verbal communication, and team-building skills are most important High uncertainty projects: risk management, expectation management, leadership, people skills, and planning skills are most important Very novel projects: leadership, people skills, having vision and goals, self-confidence, expectations management, and listening skills are most important

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Effective project managers provide leadership by example A leader focuses on long-term goals and big-picture objectives while inspiring people to reach those goals A manager deals with the day-to-day details of meeting specific goals Project managers often take on the role of both leader and manager

Managers do things right, leaders do the right thing Leaders determine the vision, managers achieve the vision

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 In a 2006 survey by CIO.com, IT executives ranked project/program

management the skills that would be the most in demand in the next few years

SKILL PERCENTAGE OF RESPONDENTS Project/program management 60% Business process management 55% Business analysis 53% Application development 52% Database management 49% Security 42% Enterprise architect 41% Strategist/internal consultant 40%
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Capability Maturity Model - Integrated CMMI is a process improvement approach that provides organizations with the essential elements of effective processes that ultimately improve their performance. CMMI can be used to guide process improvement across a project

It helps integrate:
organizational functions set process improvement goals and priorities guidance for quality processes

A Guide to the Project Management Body of Knowledge (2003). The Project Management Institute. http://www.pmi.org

Rakos, John J. et al, A Practical Guide to Project Management Documentation, Wiley, 2004
Kerzner, Harold. Project Management: A Systems Approach to Planning, Scheduling and Controlling. 6th ed. John Wiley & Sons, 1998. Rakos, John J. Software Project Management for Small to Medium Sized Projects. Prentice-Hall, 1990.