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Oracle-Applications Accounts Receivables Technical

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Invoice

RA_CUSTOMER_TRX_ALL RA_CUSTOMER_TRX_LINES_ALL Invoice RA_CUST_TRX_LINE_GL_DIST_ALL AR_PAYMENT_SCHEDULES_ALL RA_CUST_TRX_LINE_SALESREPS

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Invoice Cond...
Invoice number : INV01 Bill to Invoice Date : CSCIndia : 20-Jan-2004 Item : Keyboard Amount : 600 Tax : 60

Freight : 10

RA_CUSTOMER_TRX_ALL
customer_trx_id
1000

trx_number
INV01

bill_to_customer_id
CSCIndia

trx_date
20-Jan-2004

RA_CUSTOMER_TRX_LINES_ALL customer_trx _line_id


20001 20002 20003

customer_trx_id
1000 1000 1000

link_to_cust_ trx_line_id
20001 20001

line_type
LINE TAX FREIGHT

extended_ amount
600 60 10

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Invoice Cond...
Invoice number : INV01 Bill to Invoice Date : CSCIndia : 20-Jan-2004 Item : Keyboard Amount : 600 Tax : 60

Freight : 10

RA_CUST_TRX_LINE_GL_DIST_ALL
cust_trx_line_ gl_dist_id
8000 8001 8002 8003

code_combination_id
01-100-500-200 01-200-500-200 01-300-500-200 01-301-500-200

customer_trx_ line_id
20001 20002 20003

account_class
REC REV TAX FREIGHT

amount
670 600 60 10

AR_PAYMENT_SCHEDULES_ALL

payment amount_ _schedul due_origi e_id nal


30151 670

amount_d ue_remain ing


670

custome r_trx_id
1000

cash_rec trx_nu eipt_id mber


NULL INV01

status
OP

amount_ class applied


NULL INV

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Commitment
Receivables lets you create two types of commitments: Deposits : Create a deposit to record a customers prepayment for goods or services that you will provide in the future.

Guarantees : Create a guarantee to record a contractual agreement with your customer to conduct business over a specified period of time.

RA_CUSTOMER_TRX_ALL RA_CUSTOMER_TRX_LINES_ALL Commitment RA_CUST_TRX_LINE_GL_DIST_ALL

AR_PAYMENT_SCHEDULES_ALL

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Commitment Cond
Deposit number : DEP01 Bill to : CSCIndia Deposit Date Amount : 15-Jan-2004 : 100

RA_CUSTOMER_TRX_ALL
customer_trx_id
1001

trx_number
DEP01

bill_to_customer_id
CSCIndia

trx_date
15-Jan-2004

RA_CUSTOMER_TRX_LINES_ALL customer_trx _line_id


20004

customer_trx_id
1001

link_to_cust_ trx_line_id

line_type
LINE

extended_ amount
100

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Commitment Cond
Deposit number : DEP01 Bill to : CSCIndia Deposit Date Amount : 15-Jan-2004 : 100

RA_CUST_TRX_LINE_GL_DIST_ALL
cust_trx_line_ gl_dist_id
8004 8005

code_combination_id
01-100-500-200 01-200-500-200

customer_trx_ line_id
20004

account_class
REC REV

amount
100 100

AR_PAYMENT_SCHEDULES_ALL

payment amount_ _schedul due_origi e_id nal


30152 100

amount_d ue_remain ing


100

custome r_trx_id
1001

cash_rec trx_nu eipt_id mber


NULL DEP01

status
OP

amount_ class applied


NULL DEP

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Commitment Cond
Deposit against Invoice
RA_CUSTOMER_TRX_ALL

AR_ADJUSTMENTS_ALL

customer_trx_id trx_number
1001 DEP01

bill_to_customer_id
CSCIndia

trx_date
15-Jan-2004

initial_customer_trx_id
1000

AR_ADJUSTMENTS_ALL adjustment _id


700451

Amount
-100

customer_trx_ id
1000

type
INVOICE

payment_sc hedule_id
30152

code_combina tion_id
01-201-500-200

AR_PAYMENT_SCHEDULES_ALL payment amount _schedul _due_o e_id riginal


30151 30152 670 100

amount_ custo due_rema mer_tr ining x_id


570 0 1000 1001

cash_rec trx_nu eipt_id mber


NULL NULL INV01 DEP01

stat amoun amou Clas us t_appli nt_adj s ed usted


OP CL NULL NULL -100 -100 INV DEP

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Credit Memo

RA_CUSTOMER_TRX_ALL RA_CUSTOMER_TRX_LINES_ALL Credit Memo RA_CUST_TRX_LINE_GL_DIST_ALL

AR_PAYMENT_SCHEDULES _ALL
AR_RECEIVABLE_APPLICATIONS_ALL

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Credit Memo Cond


CreditMemo number : CM01 Bill to : CSCIndia Credit Memo Date Amount : 25-Jan-2004 : 200

RA_CUSTOMER_TRX_ALL
customer_trx_id trx_number bill_to_customer_id trx_date
1002 CM01 CSCIndia 25-Jan-2004

previous_customer_trx_id
1000

RA_CUSTOMER_TRX_LINES_ALL customer_trx _line_id


20005 20006

customer_trx_id link_to_cust_ line_type trx_line_id


1002 1002 20005 LINE TAX

extended_ amount
-180 -20

previous_custom er_trx_line_id
20001 20002

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Credit Memo Cond


CreditMemo number : CM01 Bill to : CSCIndia Credit Memo Date Amount : 25-Jan-2004 : 200

RA_CUST_TRX_LINE_GL_DIST_ALL
cust_trx_line_ gl_dist_id
8006 8007 8008

code_combination_id
01-100-500-200 01-200-500-200 01-300-500-200

customer_trx_ line_id
20005 20006

account_class
REC REV TAX

amount
-200 -180 -20

AR_PAYMENT_SCHEDULES_ALL

payment amount _schedul _due_o e_id riginal


30151 670

amount_ custo due_rema mer_tr ining x_id


370 1000

cash_rec trx_nu eipt_id mber


NULL INV01

stat amoun amou amoun Cla us t_appli nt_adj t_credi ss ed usted ted
OP NULL -100 -200 INV

30153

-200

1002

NULL

CM01

CL

-200

NULL

NULL

CM

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Credit Memo Cond


CreditMemo number : CM01 Bill to : CSCIndia Credit Memo Date Amount : 25-Jan-2004 : 200

AR_RECEIVABLE_APPLICATIONS_ALL
receivabl e_applica tion_id
80050

amount_ applied
200

Status

customer_tr x_id
1002

cash_rec paymen applied_pa applied_cu eipt_id t_sched yment_sch stomer_trx_ id ule_id edule_id
NULL 30153 30151 1000

APP

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Receipt

AR_CASH_RECEIPTS_ALL AR_CASH_RECEIPT_HISTORY_ALL Receipt AR_PAYMENT_SCHEDULES_ALL AR_RECEIVABLE_APPLICATIONS_ALL

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Receipt Cond...(Unapplied)
Receipt number : PMT01 Received from : CSCIndia Transaction Date Amount : 27-Jan-2004 : 270

AR_CASH_RECEIPTS_ALL
cash_receipt_id
50001

amount
270

status
UNAPP

receipt_ number
PMT01

pay_from_ type customer


CSCIndia CASH

receipt_date
27-Jan-2004

AR_CASH_RECEIPT_HISTORY_ALL cash_receipt_history_id
40051

amount
270

status
CLEARED

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Receipt Cond...(Unapplied)
Receipt number : PMT01 Received from : CSCIndia Transaction Date Amount : 27-Jan-2004 : 270

AR_PAYMENT_SCHEDULES_ALL payment amount_ _schedul due_origi e_id nal


30154 -270

amount_d ue_remain ing


-270

custome r_trx_id
NULL

cash_rec trx_nu eipt_id mber


50001 PMT01

status
OP

amount_ class applied


0 PMT

AR_RECEIVABLE_APPLICATIONS_ALL receivabl e_applica tion_id


80051

amount_ applied
270

Status

cash_rec paymen applied_pa applied_cu eipt_id t_sched yment_sch stomer_trx_ id ule_id edule_id
50001 30154 NULL NULL

UNAPP

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Receipt Cond...(Applied)
Receipt number : PMT01 Received from : CSCIndia Transaction Date Amount : 27-Jan-2004 : 270

AR_CASH_RECEIPTS_ALL
cash_receipt_id
50001

amount
270

status
APP

receipt_ number
PMT01

pay_from_ type customer


CSCIndia CASH

receipt_date
27-Jan-2004

AR_CASH_RECEIPT_HISTORY_ALL cash_receipt_history_id
40051

amount
270

status
CLEARED

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Receipt Cond...(Applied)
Receipt number : PMT01 Received from : CSCIndia Transaction Date Amount : 27-Jan-2004 : 270

AR_PAYMENT_SCHEDULES_ALL payment amount_ _schedul due_origi e_id nal


30151 670

amount_d ue_remain ing


100

custome r_trx_id
1000

cash_rec trx_nu eipt_id mber


NULL INV01

status
OP

amount_ class applied


270 INV

30154

-270

NULL

50001

PMT01

CL

-270

PMT

AR_RECEIVABLE_APPLICATIONS_ALL receivabl e_applica tion_id


80051
80052 80053

amount_ applied
270
-270 270

Status

cash_rec paymen applied_pa applied_cu eipt_id t_sched yment_sch stomer_trx_ id ule_id edule_id
50001
50001 50001

UNAPP
UNAPP APP

30154
30154 30154

NULL
NULL 30151

NULL
NULL 1000

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Chargeback

RA_CUSTOMER_TRX_ALL RA_CUSTOMER_TRX_LINES_ALL Chargeback RA_CUST_TRX_LINE_GL_DIST_ALL

AR_PAYMENT_SCHEDULES _ALL
AR_ADJUSTMENTS_ALL

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Chargeback Cond...
CB no : CB01 Amount : 100 Date : 01-Feb-2004 Prev Inv no Bill to : INV01 : CSCIndia

RA_CUSTOMER_TRX_ALL
customer_trx_id
1003

trx_number
CB01

bill_to_customer_id
CSCIndia

trx_date
01-Feb-2004

RA_CUSTOMER_TRX_LINES_ALL customer_trx _line_id


20007

customer_trx_id
1003

link_to_cust_trx line_type _line_id


CB

extended_amount
100

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Chargeback Cond...
CB no : CB01 Amount : 100 Date : 01-Feb-2004 Prev Inv no Bill to : INV01 : CSCIndia

RA_CUST_TRX_LINE_GL_DIST_ALL
cust_trx_line_ gl_dist_id
8009 8010

code_combination_id
01-100-500-200 01-200-500-200

customer_trx_ line_id
20007

account_class
REC REV

amount
100 100

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Chargeback Cond...
CB no : CB01 Amount : 100 Date : 01-Feb-2004 Prev Inv no Bill to : INV01 : CSCIndia

AR_ADJUSTMENTS_ALL
adjustment _id
700452

Amount
-100

customer_trx_ id
1000

type
INVOICE

payment_sc hedule_id
30155

code_combina tion_id
01-202-500-200

AR_PAYMENT_SCHEDULES_ALL

payment amount _schedul _due_o e_id riginal


30151 30155 670 100

amount_ custo due_rema mer_tr ining x_id


0 100 1000 1003

cash_rec trx_nu eipt_id mber


NULL NULL INV01 CB01

stat amoun amou amoun Cla us t_appli nt_adj t_credi ss ed usted ted
CL OP 270 NULL -100+ (-100) NULL -200 NULL INV CB

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Adjustments

AR_PAYMENT_SCHEDULES_ALL Adjustment AR_ADJUSTMENTS_ALL

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Adjustments Cond...

AR_ADJUSTMENTS_ALL
adjustment _id
700453

Amount
-100

customer_trx_ type id
1003 CHARGES

payment_sc hedule_id
30155

code_combina tion_id
01-203-500-200

AR_PAYMENT_SCHEDULES_ALL

payment amount _schedul _due_o e_id riginal


30155 100

amount_ custo due_rema mer_tr ining x_id


0 1003

cash_rec trx_nu eipt_id mber


NULL CB01

stat amoun amou amoun Cla us t_appli nt_adj t_credi ss ed usted ted
CL NULL -100 NULL CB

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Over All
AR_PAYMENT_SCHEDULES_ALL payment amount _schedul _due_o e_id riginal
30151 670

amount_ custo due_rema mer_tr ining x_id


670 1000

cash_rec trx_nu eipt_id mber


NULL INV01

stat amoun amou amoun Clas us t_appli nt_adj t_credi s ed usted ted
OP NULL NULL NULL INV

30151
30152 30151 30153 30154 30151 30154 30151 30155 30155

670
100 670 -200 -270 670 -270 670 100 100

570
0 370 0 -270 100 0 0 100 0

1000
1001 1000 1002 NULL 1000 NULL 1000 1003 1003

NULL
NULL NULL NULL 50001 NULL 50001 NULL NULL NULL

INV01
DEP01 INV01 CM01 PMT01 INV01 PMT01 INV01 CB01 CB01

OP
CL OP CL OP OP CL CL OP CL

NULL
NULL NULL -200 0 270 -270 270 NULL NULL

-100
-100 -100 NULL NULL -100 NULL -200 NULL -100

NULL
NULL -200 NULL NULL -200 NULL -200 NULL NULL

INV
DEP INV CM PMT INV PMT INV CB CB
24

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RA_CUSTOMER_TRX_ALL RA_CUSTOMER_TRX_ALL
The primary key for this table is CUSTOMER_TRX_ID. The RA_CUSTOMER_TRX_ALL table stores invoice, debit memo, commitment and credit memo header information. If you entered a credit memo, the PREVIOUS_CUSTOMER_TRX_ID column stores the customer transaction ID of the invoice that you credited. If you create an invoice against a commitment, Receivables stores the customer transaction ID of the commitment in the INITIAL_CUSTOMER_TRX_ID column. Otherwise, the INITIAL_CUSTOMER_TRX_ID column is null. The COMPLETE_FLAG column stores Y or N to indicate if the invoice is complete. When you complete an invoice, Receivables creates your payment schedules and updates any commitments against this invoice. Before an invoice can be completed, the invoice must have at least one invoice line, revenue records must exist for each line and add up to the line amount, and a sales tax record must exist for each line. . The SOLD_TO_CUSTOMER_ID, SOLD_TO_SITE_USE_ID, BILL_TO_CUSTOMER_ID, BILL_TO_SITE_USE_ID, SHIP_TO_SITE_USE_ID, PRINTING_OPTION, PRINTING_PENDING, TERM_ID, REMIT_TO_ADDRESS_ID, PRIMARY_SALES_REP_ID, and INVOICE_CURRENCY_CODE columns are required even though they are null allowed.

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RA_CUSTOMER_TRX_LINES_ALL RA_CUSTOMER_TRX_LINES_ALL
The primary key for this table is CUSTOMER_TRX_LINE_ID. The RA_CUSTOMER_TRX_LINES_ALL table stores information about invoice, debit memo, credit memo and commitment lines. For example, an invoice can have one line for Product A and another line for Product B. Each line requires one row in this table. . Invoice, debit memo, credit memo, bills receivable, and commitment lines are distinguished by the transaction type of the corresponding row in the RA_CUSTOMER_TRX_ALL table. Credit memos must also have a value in the PREVIOUS_CUSTOMER_TRX_LINE_ID column. On-account credits, which are not related to specific invoices or invoice lines when they are created, will not have values in this column. . Receivables uses the LINE_TYPE column to distinguish between the different types of lines that are stored in this table. LINE represents regular invoice lines that normally refer to an item. TAX represents a tax line. The LINK_TO_CUST_TRX_LINE_ID column references the invoice line that is associated with the row that holds the TAX line type. FREIGHT is similar to TAX, but you can have at most one freight line per invoice line. You can also have one freight line that has a null LINK_TO_CUST_TRX_LINE_ID column. An invoice that has one freight line with a null LINK_TO_CUST_TRX_LINE_ID column has header-level freight. . CB represents a chargeback line. For every row in this table that belongs to a completed postable or nonpostable transaction, where the RA_CUSTOMER_TRX.COMPLETE_FLAG is Y, there must be at least one row in the RA_CUST_TRX_LINE_GL_DIST table that stores accounting information. There must be at least one row in this table even for nonpostable transactions.

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RA_CUST_TRX_LINE_GL_DIST_ALL RA_CUST_TRX_LINE_GL_DIST_ALL
The primary key for this table is CUST_TRX_LINE_GL_DIST_ID. The RA_CUST_TRX_LINE_GL_DIST_ALL table stores the accounting records for revenue, unearned revenue, and unbilled receivables for each invoice or credit memo line. Oracle Receivables creates one row for each accounting distribution, and at least one accounting distribution must exist for each invoice or credit memo line. Each row in this table includes the General Ledger account and the amount of the accounting entry. Receivables uses this information to post the proper amounts to General Ledger. If your invoice or credit memo has a transaction type where Post to GL is set to No, Receivables assigns Null to the GL_DATE column.

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AR_PAYMENT_SCHEDULES_ALL AR_PAYMENT_SCHEDULES_ALL
The primary key for this table is PAYMENT_SCHEDULE_ID The AR_PAYMENT_SCHEDULES_ALL table stores all transactions except adjustments and miscellaneous cash receipts. Oracle Receivables updates this table when activity occurs against an invoice, debit memo, chargeback, credit memo, on-account credit, or receipt. Oracle Receivables groups different transactions by entering one of these values in the CLASS column: INV Invoice DM - Debit Memo GUAR Guarantee CM - Credit Memo DEP - Deposit CB Chargeback PMT Receipt Transaction classes determine if a transaction relates to either the RA_CUSTOMER_TRX_ALL table or the AR_CASH_RECEIPTS_ALL table. Using the CUSTOMER_TRX_ID foreign key column, the AR_PAYMENT_SCHEDULES_ALL table joins to the RA_CUSTOMER_TRX_ALL table for non-payment transaction entries, such as the creation of credit memos, debit memos, invoices, chargebacks, or deposits. Using the CASH_RECEIPT_ID foreign key column, the AR_PAYMENT_SCHEDULES_ALL table joins to the AR_CASH_RECEIPTS_ALL table for invoice-related payment transactions. When a receipt is applied, Oracle Receivables updates the AMOUNT_APPLIED, AMOUNT_DUE_REMAINING, and STATUS columns. The STATUS column changes from OP to CL for any transaction that has an AMOUNT_DUE_REMAINING value of 0. For a receipt, the amount due that remains includes on-account and unapplied amounts. Oracle Receivables stores debit items such as invoices, debit memos, chargebacks, deposits, and guarantees as positive numbers in the AMOUNT_DUE_REMAINING and AMOUNT_DUE_ORIGINAL columns. Credit items such as credit memos and receipts are stored as negative numbers. Receipts can be confirmed or not confirmed as designated by the CONFIRMED_FLAG column. The sum of the AMOUNT_DUE_REMAINING column for a customer for all confirmed payment schedules reflects the current customer balance. If this amount is negative, then the AMOUNT_DUE_REMAINING column indicates the credit balance amount that is currently available for this customer. For invoices with split terms, Oracle Receivables creates one record in the RA_CUSTOMER_TRX_ALL table and one record in the AR_PAYMENT_SCHEDULES_ALL table for each installment. In the AR_PAYMENT_SCHEDULES_ALL table, the DUE_DATE and AMOUNT_DUE_REMAINING columns can differ for each installment of a split term invoice. Each installment is differentiated by the TERMS_SEQUENCE_NUMBER column.

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AR_ADJUSTEMENT_ALL AR_ADJUSTMENT_ALL
The primary key for this table is ADJUSTMENT_ID. The AR_ADJUSTMENT_ALL table stores information about your invoice adjustments. Each row includes general information about the adjustment that you make, such as activity name, amount, accounting information, reason, and type of adjustment. You need one row for each adjustment that you make to an invoice. . Oracle Receivables uses the information in the AR_ADJUSTMENT_ALL table to update the AMOUNT_ADJUSTED and AMOUNT_DUE_REMAINING columns in the AR_PAYMENT_SCHEDULES_ALL table. . If you create an adjustment through the Receipts window, the ASSOCIATED_CASH_RECEIPT_ID column in the AR_PAYMENT_SCHEDULES_ALL table stores the cash receipt ID of the receipt that you entered when you created the adjustment to your invoice, debit memo, or chargeback.

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AR_CASH_RECEIPTS_ALL AR_CASH_RECEIPTS_ALL
The primary key for this table is CASH_RECEIPT_ID The AR_CASH_RECEIPTS_ALL table stores one record for each receipt that you enter. Oracle Receivables concurrently creates records in the AR_CASH_RECEIPT_HISTORY_ALL, AR_PAYMENT_SCHEDULES_ALL, and AR_RECEIVABLE_APPLICATIONS_ALL tables for invoice-related receipts. For receipts that are not related to invoices, such as miscellaneous receipts, Receivables creates records in the AR_MISC_CASH_DISTRIBUTIONS_ALL table instead of the AR_RECEIVABLE_APPLICATIONS_ALL table. . Receivables associates a status with each receipt. These statuses include: APP Applied UNAPP Unapplied UNID Unidentified NSF - Non-sufficient funds REV - Reversed receipt STOP - Stop payment Cash receipts proceed through the confirmation, remittance, and clearance steps. Each step creates rows in the AR_CASH_RECEIPT_HISTORY table. The CODE_COMBINATION_ID column in this table stores the accounts that are debited and credited as part of the cycle of steps. . The RECEIVABLES_TRX_ID column links the AR_CASH_RECEIPTS_ALL table to the AR_RECEIVABLES_TRX_ALL table and identifies the receivables activity that you select when you enter miscellaneous receipts.

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AR_CASH_RECEIPT_HISTORY_ALL AR_CASH_RECEIPT_HISTORY_ALL
The primary key for this table is CASH_RECEIPT_HISTORY_ID. The AR_CASH_RECEIPT_HISTORY_ALL table contains each step in a receipt's life cycle. Each row in this table represents one step. The STATUS column indicates which step the receipt has reached: APPROVED CONFIRMED REMITTED CLEARED REVERSED

The CURRENT_RECORD_FLAG column points you to the current row, which is the current status of the cash receipt. The POSTABLE_FLAG column determines if a row can be posted to General Ledger.

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View
ra_customer_trx ra_customer_trx_lines ar_payments_schedules These are view which will retrieve data for your current operating unit and ignore data in other operating units.

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