Академический Документы
Профессиональный Документы
Культура Документы
Agenda
Computers simple vs. reality What are electronic documents? Introduction to Windows Explorer Folder views (Details, List, Thumbnails) File folder hierarchy Naming folders and files GroupWise HyperSnap Screen capture program Reminder: Please sign-in
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From: http://www.princeton.edu/~aiteachs/nttr/files/
$%@&! computers
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Electronic Documents
Easier to find Easier to send Readily portable Easier to store Saves trees and water USE LESS PAPER Hard to find Hard to read Can print poorly
Create folders Copy files Move files Rename files Open files Delete files Find/Search files Display file information
File type, size, date created, date modified, etc.
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Shortcut: WINKEY + E
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Think paper filing cabinet Logical and organized Lower level folders used to sub-divide the one above Little to no duplication
Organized alphabetically (default) Easily understood/ deciphered by others (and yourself if viewed later) Length should be no more than two words short is good!
Name
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Naming Folders
Not So Good Better
No folder needed move any files in this folder to other more aptly named ones Bottom-line: Use words and terms that make sense for you and your group
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2.
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Hypersnap usually is located in a network application area Ask you IT dept if you cannot locate
To 1. 2. 3.
use HyperSnap Open HyperSnap program The following screen will appear Click on Capture Region button (Shortcut: CTRL + SHIFT + R) 4. Your cursor turns into a crosshairs tool. Holding down the right mouse button, you can drag the cross around to highlight the image you need 5. Release the right mouse button once you have selected the area you would like, and then click on right mouse button a second time. 6. Image is now captured and appears in HyperSnap as a .jpg
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Cat Herding
Just like it is possible to herd cats, it is also possible to manage electronic information!
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Thank you!
Other City of Seattle training websites:
http://www.seattle.gov/papercuts/ http://inweb/clerk/RecordsManagement/ http://inweb/technology/employee_services/elearning.htm http://inweb/personnel/training/materials.asp http://sclweb/training/ [City Light] http://dpdwinw113/dpdweb/HR/Home/index.htm [DPD] http://spuweb/HRTraining/default.htm [SPU] http://inweb/sdot/hr/training.htm [SDOT]
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