Presentation

Preparation/ Planning is the first step on the ladder to success

We can effectively recall

20 % What we hear

70 % What we do

30%
What we see 50 % What we hear & see

STEPS IN GOOD PRESENTATION

1. KNOW YOUR SUBJECT MATTER 2. KNOW YOUR AUDIENCE 3. KNOW YOURSELF 4. DEVELOP A THEME 5. PREPARE YOUR SCRIPT 6.THE OPENING

7.MAIN 8.CLOSING

9. REHEARSE
10. PRESENTATION DAY 11. FOLLOW UP

Aspects in the development of a good presentation Subject Centered (Material) Audience Centered (Audience) Self Centered (Self)

Who is your audience? What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present?

Analyzing the speaking situation Listeners (audience analysis & adapting to audience) audience type audience purpose demographics a) number of people b) gender c) age d) group membership e) other factors

Dealing with stage fright

Previous negative experience Irrational thinking (fallacies) a) catastrophic failure b) perfection c) approval

d) overgeneralization

Stage Fright
Everyone has it to some degree Can be used constructively Key issue is not elimination of fear Instead channel the energy it generates for an effective presentation

Overcoming Stage Fright

Be prepared Practice Take deep breath Use nervousness to your advantage Be rational about your fears Keep a positive attitude Use positive statements Realize that people dont care that much about what you do Identify a friendly audience Stay in the present moment.

Choosing & Developing a topic

VISIONS AND TARGETS

Choosing and Developing a topic

Choosing a topic
Look for a topic early Choose a topic of interest to you

Gathering Information

Defining a purpose
General purpose Specific purpose

Analyzing the speaking situation

Sources of Information Gathering Information I.Internet research A.Searching web sites B.evaluating web sites a) credibility b) objectivity II.Library research A.library catalog B.reference works C.periodicals D.Non-print materials E.databases

III.Interviewing IV.Personal observation V.Survey research

 Structure the content in line with the audiences needs What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted Anticipate the questions and prepare Collect material from a variety of sources Arrange points logically and sequentially Prepare handouts as well

Structuring the presentation

2 to 2.5 mins--- opening/beginning 20 to 21 mins--- middle section 2 to 3 mins --- closing/end 5 mins --- questions Preparation Structure Sequence should be logical & understandable

The Beginning
The beginning should be carefully designed Get attention - shock, humor, question, story, facts &figures - well rehearsed yet natural Motivate audience to listen - listen to their needs

Guidelines for Designing Audiovisuals

Use simplified drawings Visuals should be made to scale Use colors and pictures Information given should match learning Use titles Text legible from 2 meters, Font size above 24

Objectives of using audiovisuals

To increase the effectiveness of the teaching To hold the attention span of the learner for the duration of Instruction to save time To use all the relevant information available from different sources To make learning experiences last longer

Prepare Closing Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation Summarize- highlight important points Suggest action- what to do and when, where and how to do it

Manuscript
Points to remember a) note differences from written messages b) use short paragraphs c) Type appropriately d) References e) Time, speed f) Rehearse

Effective Delivery
Be active - move Be purposeful - controlled gestures Variations vocal (pitch, volume, rate) Be natural Be direct dont just talk in front of the audience but talk to them

Guidelines
Preparation Topic-suited to audience Beginning-anecdotes, humor, quotes, Posture Real life experiences Greet Audience Audio-visuals Non verbal cues Statistics Gestures No of pauses-right places Body movements Manuscript-rightly dependent Eye contact Voice modulation Pronunciation Facial expression
Speed Duration of speech Conclusion-Call for action

Comments:
Topic- Content, suitable for audience Body language Voice modulation-speed, pronunciation, volume Speech-life, Emotional, Humorous, Motivating
Always prepare Channelize you fear Interact with your audience

Speaking too fast Number of words/minute-Pace-120 Using jargon Verbal Communication- barriers Tone and content Complicated or ambiguous language Not questioning Physical State of the audience Sensitivity to the audience see the audience Take non-verbal feedback Modify to meet audience needs Dont just make it as a presentation

Handling Questions
Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometime questions themselves give you a lead to highlight your point of view

Practicing the speech

Talk through your speech Record your speech Present to people Offering constructive criticism =============================== =====

Be positive

Six Ways for Effective Presentation skills

Create a strategy and use it to inform your structure Respect the medium Focus on the introduction & conclusion Polish delivery Use visual aids effectively